Executive Assistant

Hej, Truecaller is calling you from Stockholm, Sweden! Ready to pick up?
Truecaller transformed how we communicate when we launched in 2009 in Stockholm, Sweden.
Our mission is to build trust everywhere by making tomorrow’s communication smarter, safer and more efficient. We focus on bringing smart services with big social impacts, like protecting people from fraud, harassment, and scam calls or messages. We identify new numbers from anywhere in the world and build a space for trustworthy conversations, for those that matter. Truecaller is loved by over 300 million people around the world and is growing very rapidly across regions.
Who we are:
The world’s #1 caller ID and spam-blocking service for Android and iOS.
A team of +300 people from ~35 different nationalities, spread across our headquarters in Stockholm and offices in Bangalore, Mumbai, Gurgaon, Tel Aviv and Nairobi.
Backed by some of the most prominent investors in the world such as Sequoia Capital, Atomico, and Kleiner Perkins Caufield & Byers.

As an Executive Assistant (EA), we expect you are passionate about administrative tasks and giving support to senior-level managers. You will contribute to the efficiency of our business by providing personalized and timely support.
The main responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
What will you work on:
Calendar management:

- Managing internal and external meetings
- Professional and personal scheduling
- Continuous prioritizing, updating and rescheduling calendar
- Meeting room bookings
- Point of contact for Business Unit leads and employees for meeting arrangements
Coordinate travel arrangements:

- Booking flights, hotels
- Logistics planning
- Arranging visa
- Restaurant reservations
Coordination with our different offices:

- Email communication with external parties
- Processing expense reports
- Management meetings support
Coordinating agenda and guest participants:

- Scheduling and rescheduling management meetings and product forums
- Assisting with board meetings
- Taking meeting minutes, writing them up and archiving
Admin and office support:

- All Hands support
- Zoom business accounts management
- Coordination with internal IT support on various tasks
Manage all communication, information and meetings with the highest of integrity
Any additional duties as assigned by executives

Life at Truecaller - Behind the code: https://www.instagram.com/lifeattruecaller/
Sounds like your dream job?
We will fill the position as soon as we find the right candidate, so please send your application as soon as possible. As part of the recruitment process, we will conduct a background check.
This position is based in Stockholm, Sweden.
We only accept applications in English.
What we offer:
A smart, talented and agile team: An international team where ~35 nationalities are working together in several locations and time zones with a learning, sharing and fun environment.
A great compensation package: Competitive salary, 30 days of paid vacation, flexible working hours, private health insurance and pension contribution, Udemy membership to keep learning and improving, gym membership.
Great tech tools: Pick the computer and phone that you fancy the most within our budget ranges.
A new life in Sweden: We offer full visa sponsorship and relocation assistance when required. Of course, we support your beloved ones as well!
Do it your way: For the days you're working from home, we provide you with an attractive budget for creating your cozy office at home.
Office life: Enjoy your days with a wide range of yummy snacks and beverages, and have fun at our playroom! As well, exciting company parties and team activities such as Lab days, Running team, Geek lunch!

Come as you are:
Truecaller is diverse, equal and inclusive. We need a wide variety of backgrounds, perspectives, beliefs and experiences in order to keep building our great products. No matter where you are based, which language you speak, your accent, race, religion, color, nationality, gender, sexual orientation, age, marital status, etc. All those things make you who you are, and that’s why we would love to meet you.