Executive Assistant

H&M is a workplace where you’ll join a global fashion family that combines teamwork with individual expression and gives you the challenges and opportunities that can help you learn, grow and succeed.
We believe that it’s when you mix and match different talents, experiences, and styles that the real magic happens. That’s why our teams are built with different personalities, talents and people from all kinds of backgrounds. If you are willing to learn, grow and help our customers and your colleagues, H&M will always be a place for you to both express your individuality and feel like you belong.
We also believe that you can’t change the world without great people on your side. So, we offer all our employees generous benefits, lots of learning opportunities and the possibility to start building a more long-term career. Bring your whole personality to work, stay as long as you want, and grow more than you ever thought was possible. Be yourself & more at H&M.
Job Description
As Executive Assistant you will provide executive and administrative support in the day to day operations primarily to Head of Expansion but to other leadership team members as required at Expansion. The role will include a broad scope of tasks, ranging from administrative tasks to planning and coordinating meetings and events, prepare communication materials as well as acting single point of contact towards internal and external stakeholders for the managers. You will report to Head of Expansion and work in close collaboration with the executives, being involved in their day to day tasks as well as specific projects.
Your responsibilities:
Give administrative support to the executives.
Manage and maintain schedules and emails; optimizing time and do proactive planning.
Prioritize meetings, presentations and events and keep track time is spent on the right things connected to key priorities and goals.
Acting as a point of contact towards internal and external stakeholders for the managers.
Prepare, facilitate and set meeting agendas.
Produce and review presentation material, maintaining communication share-points and responsible for digital events such as broadcasts, lectures and workshops.
Organize external and internal meetings and events.
Responsible for administrative tasks such as, handling expense reports, time reports, invoices as well as planning and purchasing items.
Office- and administrative routines connected to the office environment.
Business travel arrangement and travel planning.

Qualifications
We believe you have/are:
A minimum of 3-5 years of executive support experience.
Experience from stakeholder management and leadership support from a large international organization.
Strong administration and organizational skills, but in the same time being comfortable working in a fast-moving and ever-changing environment.
Strong communication skills, you are fluent in English, both written and spoken.
Excellent Office365 skills (particularly PowerPoint, Teams and Sharepoint).
Skilled in time- and workload management.

As a person we believe you have/are:
Flexible, possess a great drive and like to take initiatives.
A doer attitude with service minded and agile approach, comfortable handling tasks independently.
Strong attention to detail with a high focus on quality in your work.
High level of discretion, integrity and professionalism.
A true team player who likes to collaborate and support others with a high service level.
Organized and have the ability to prioritize and adapt your days according to the organisation's needs.
A person that works proactive and see things before it becomes a problem.

Additional information
This is a full-time permanent position based in Stockholm.
If you feel that your experience, skills and ambitions are right for this role, please send your resume in English (no need for cover letter)
At H&M Group we strive to have a fair and inclusive recruitment process. Why kindly ask you to not attach cover letter in your application as they often contain information that can easily trigger unintentional biases.
H&M Group is committed to creating a Diverse & Inclusive environment and we are actively looking for qualified candidates irrespective of race, gender, gender identity, sexual orientation, ethnicity, religion, national origin, disability or age.
We look forward to receiving your application!