Executive Assistant

We are seeking an English speaking Executive Assistant for an international company in Stockhholm. Start ASAP, 1 year contract to begin with.

We are looking for an Executive Assistant to AIAD Leadership Team whom will be responsible for a diverse set of administrative tasks aimed at streamlining daily operations and enhancing organizational efficiency.

Key Responsibilities:
• Calendar Management: Oversee and maintain the AIAD LT's schedules, ensuring optimal time management and coordination of commitments.
• Communication Facilitation: Draft, prepare, and disseminate group communications, ensuring clear and timely information flow within and outside the AIAD group.
• Leader Onboarding Support: Provide comprehensive assistance in the onboarding process of senior leaders to ensure smooth integration into the team.
• Documentation Oversight: Maintain an organized system for crucial documents and distribution lists, ensuring accuracy and accessibility.
• Event Coordination: Plan and execute group events and off-sites, managing all logistical elements to deliver seamless and successful gatherings.

Candidate Profile:
• Self-Starter: Demonstrate the ability to operate independently with minimal supervision, taking initiative in task management and decision-making.
• Organization and Time Management: Possess exceptional organizational skills with a proven ability to prioritize and manage time effectively.
• Supportive Collaboration: Provide personalized support to executive members, contributing to team efficiency and the business's overall success.

This role demands a proactive, meticulous, and adaptable individual who thrives in a dynamic environment and is committed to facilitating the success of the AIAD Leadership Team and group.

This is a full-time consultant position through Incluso in Stockholm. Start is ASAP and the contract period is to 1 year to begin with.

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.