EXECUTIVE ASSISTANT

Job Description
We are seeking an Executive Assistant to AIAD Leadership Team whom will be responsible for a diverse set of administrative tasks aimed at streamlining daily operations and enhancing organizational efficiency.

You key responsibilities will be:
- Calendar Management: Oversee and maintain the AIAD LT's schedules, ensuring optimal time management and coordination of commitments.
- Communication Facilitation: Draft, prepare, and disseminate group communications, ensuring clear and timely information flow within and outside the AIAD group.
- Leader Onboarding Support: Provide comprehensive assistance in the onboarding process of senior leaders to ensure smooth integration into the team.
- Documentation Oversight: Maintain an organized system for crucial documents and distribution lists, ensuring accuracy and accessibility.
- Event Coordination: Plan and execute group events and off-sites, managing all logistical elements to deliver seamless and successful gatherings.

Company Description
Our client who operates in retail is a Swedish listed company. They have clear values regarding respect for the individual, strong faith in employees and teamwork. They have stores all over the world and a number of offices in Stockholm where you will be located.


About JobBusters
JobBusters is an authorized staffing and recruitment company targeting white-collar workers and was started in 2011. We at JobBusters care about our consultants and our goal is always to build long-term relationships with both consultants and clients. Our goal is always to match our clients' dream candidates with our candidates' dream jobs!


Qualifications
- You are an experienced Executive Assistant who is used to provide personalized support to executive members.
- You are a skilled user in Office 365.
- You are fluent in English, both written and oral.

When you join JobBusters
As a consultant at JobBusters, you can feel secure with a collective agreement, available consultant managers and committed recruiters. As a consultant, you also get access to our network of exciting companies and clients! For us, it is important that you as a consultant feel comfortable, feel a sense of security and community with us as an employer. We offer an occupational pension, salary change and the option of flexpension. You also get access to our benefits portal, where in addition to wellness allowance you have access to lots of discounts and offers in wellnes, home and leisure, transport, healthcare and much more! Your well-being is of the highest priority for us and we offer, among other things, a digital solution that helps our employees find tools to deal with all the challenges of everyday life, both at work and in private life.

Personal qualities
To succeed in the role of Executive Assistant we believe that you are a self-Starter which means that you have the ability to operate independently with minimal supervision, taking initiative in task management and decision-making. You possess exceptional organizational skills with a proven ability to prioritize and manage time effectively. Provide personalized support to executive members, contributing to team efficiency and the business's overall success. This role demands a proactive, meticulous, and adaptable individual who thrives in a dynamic environment and is committed to facilitating the success of the AIAD Leadership Team and group.

Salary
Salary, as agreed.

Admission and Application
Full time, office hours with the possibility to work remote 40%. Our client wishes to start 2023-12-01 and the assignment is expected to run until 2024-11-30 with the possibility of extension. You will be employed by JobBusters as a consultant with our exciting client in Stockholm. Send in your application in English (preferably in Word format) as soon as possible, as interviews take place continuously.