Executive Assistant

Administrative Support:
Efficiently manage the Co-Founder's calendar, prioritizing engagements to align with strategic objectives, and coordinating travel arrangements.
Act as the primary point of contact between the Co-Founder, the executive team, and both internal and external stakeholders, ensuring confidentiality with sensitive information.
Project Management:
Support the planning and execution of strategic projects, ensuring deadlines are met and objectives achieved.
Facilitate communication across teams to ensure seamless collaboration.
Producing Reports and Presentations:
Utilize strong proficiency in presentation software to create impactful visuals and narratives aligning with Boxbollen’s vision.
Demonstrate a keen eye for design and the ability to distill complex information into clear, concise presentations.
Administrative Tasks:
Manage all travel arrangements and event planning.
Organize and maintain filing systems for documents.
Handle various types of correspondence and emails, ensuring prompt responses.
Efficiently manage the Co-Founder's calendar, scheduling and delegating tasks as needed.
Compile and submit expense reports.
Ensure confidentiality in handling sensitive information.
Perform bookkeeping tasks and assist in board meetings.
Prioritize emails and respond when necessary.
Requirements:
Exceptional organizational skills to manage multiple priorities accurately.
Advanced communication abilities, facilitating clear and effective interaction at all company levels.
Experience in copywriting is a significant plus.
Proficiency in modern software, including Microsoft Office, Google Suite, and project management applications.
Discretion in handling confidential information, coupled with a proactive problem-solving approach.
Nice to have: Proven track record as an Executive Assistant or in a similar role, preferably in a startup or high-growth environment within the DTC, brand, ecom, gaming, media, or creative industries.


Who you are
Super organized and neat
Excellent interpersonal skills
Bring a positive and upbeat personality to every assignment Able to work under pressure and to tight deadlines
Able to problem solve and find solutions quickly Exceptional written and oral communication skills
Honest and reliable
Must
Work well with deadlines
Be a go getter - takes initiative to get things done efficiently and in a timely manner Knows how to juggle multiple tasks
Research, digest, analyse and present material clearly and concisely
Pay close attention to detail
Be discrete and understand confidential issues
Be able to travel