Executive Assistant

Founded in 1927, the Volvo Group is committed to driving prosperity and shaping the future landscape through sustainable transport, mobility, and infrastructure solutions

Join us on our transformation journey to the digital future at Volvo Group Digital & IT

We have a clear ambition to enable value creation at scale for the Volvo Group. With a new product centric operating model and digital technologies, we will produce digital offerings that are profitable, scalable, and differentiated. With Group Digital & IT, you will be part of a global and diverse team of highly skilled professionals, who learn continuously and embrace change to stay ahead. We have an important role to play in reaching the Volvo Group ambitions for 2030. Do you want to be part of our transformation journey towards becoming the digital capability of the Group? The time is now.
Digital Delivery are a new function within Group Digital & IT. We have the ambition to identify and execute on new digital initiatives in tight collaboration with business units across the Volvo Group, modernize and transform existing solutions and products, and to secure agile ways of working across the whole Digital Delivery function.
Together, we will work on solution design and deliveries to improve business performance and create value at scale for Volvo Group. We foster an environment where ideas, thoughts and opinions can be shared. We are team players with clear common ambitions, and we win together.

We are looking for you!

We are looking for you, who can balance between daily operational tasks and take on the strategic coordination to support us in driving the Digital Delivery agenda, while fostering a strong culture among our teams. This role is for you who are driven by challenges, are curious about the future, and who want to make a difference!

As the Administrative Assistant to our VP & Head of Software Engineering Chapter, you will be a member of the Software Engineering Management Team. Your work is of utmost importance to support the VP & Head of Software Engineering and the Management Team, and to ensure the Software Engineering team of about 1500 people located in 11 countries has the relevant information and the right time. Communication and problem solving is a central part of this role, as we work in a dynamic and fast-paced environment! This position is based in Sweden .

 As an Administrative Assistant, you will be responsible for, among other things, the following elements:
* Management of calendar, email and travel for the VP & Head of Software Engineering
* Agenda and note taking in Management Team meetings, and other key meetings
* Management of the Software Engineering function calendar rhythm
* Coordination, booking and invitations to meetings, and preparation of agendas
* Management and creation of communication material across the Software Engineering function e.g., presentations and newsletters
* Collaboration with assistants and key stakeholders across the Volvo Group
* Continuous overview and management of activities

Communicative ability is the essence of your work, and you need to be good at formulating yourself in both speech and writing in English. This is a role for you that is efficient and accurate in your work, understands the importance of handling confidential information and is both service- and solution-oriented. There is often a lot going on and you should therefore be able to handle several tasks at the same time!

We are looking for you, who is passionate to work with a globally distributed team of software engineers, has previous experience working in a digital and IT environment, can prioritize structure, and act as a gatekeeper to simplify everyday life. Do you like to work independently and take your own initiatives in your work but at the same time can work closely with the person you support you have found the right job!

Are we a good match?

In the Volvo Group, we have a set of observable behaviors i.e. Lead with Passion, Perform with Purpose and Transform with Vision. These are our values in action. We strive for creating an environment where continuous improvements and learning maximize the outcome of our work. To achieve our goals, we collaborate within and across teams. We empower others to grow and create a sense of unity and trust by nurturing open dialogues and collective work. We build a work environment where diversity in expertise, opinion and culture is valued.