Executive Assistant

Xensam: SAM DisruptersXensam is the leading provider of AI-powered, cloud-hosted Software Asset Management technology. We’re looking for key players to join us as we scale our impact and build the Xensam team together. We take our culture seriously and strive to maintain the excellence, energy & enthusiasm that flows through the organization today.
We look for candidates who are passionate about what they do and ready to work the Xensam way. We know that experience counts, but we also know that it’s you, the person behind the experience, that makes it count.
About the roleAs an Executive Assistant at Xensam, you will play a central role in supporting the entire management team in their daily work, focusing on administrative and organizational processes. You will report directly to the Chief Culture Officer (CCO), but work with the whole management team to ensure smooth coordination and high efficiency.
In your role, you will handle various tasks, from organizing meetings and travels, to assisting with administrative tasks and supporting different projects. Your work contributes to creating a well-structured and functional environment for management, helping maintain focus on strategic and operational goals.
ResponsibilitiesSupport for the management team:
Assist with calendar management, booking meetings, and travel logistics.
Prepare materials for meetings, take notes, and follow up on actions.
Coordinate communication and collaborate with internal and external stakeholders to ensure smooth management operations.

Administrative support:
Handle basic financial administration, such as receipt management and invoices.
Book travels, hotels, and manage logistics for the management team.
Ensure that administrative processes run efficiently, providing the support needed for management to focus on core tasks.

Meeting and project coordination:
Plan and coordinate internal meetings, workshops, and strategic initiatives for the management team.
Contribute to planning and executing internal projects and events.

Qualifications
A minimum of two years of higher education (postgymnasial)in a relevant field.
At least one year of experience as an executive assistant or similar role supporting senior executives or management teams.
Strong ability to organize, prioritize, and manage multiple tasks simultaneously.
High integrity, flexibility, and the ability to work independently in a dynamic environment.
Excellent proficiency in Swedish and English, both spoken and written.
Experience in driving or supporting projects is a bonus.

What we offer
A dynamic role that focuses on "freedom under responsibility"
3 days in-office schedule (remote Mondays & Fridays)
A generous work culture with free access to beverages & snacks, gym, bi-weekly massages at the office, shuffleboard, and other games etc.
If sales targets are met, an annual destination trip awaits all employees
Work with a diverse group driven by ambition as well as having fun together with different activities
Great opportunity to influence your career development as well as the company's
Work with the latest technology in the fastest-growing SAM software in the market

At Xensam, our core values define our workplace atmosphere:
REBELLIOUS We foster a rebellious spirit, promoting freedom within responsibilities and encouraging initiative.
HUMANE Our team promotes a caring, inclusive environment where diversity is valued, and individuals are respected and empowered to be themselves.
HARMONIOUS We prioritize harmony, valuing work-life balance, and creating a pleasant atmosphere.
Join Xensam for a balanced, collaborative, and caring workplace. If you're a team player eager to grow professionally, APPLY now!