Executive Assistant

We are looking for an Executive Assistant to an international company in Stockholm. Start ASAP!


Are you a proactive, structured professional with an eye for details and have a passion for administration and communication? Do you want to be part of a fast-paced environment where you support and work closely with senior leaders in the Group? We are currently looking for an Executive Assistant to our Head of Business Tech and Group CTO, the role is based in Stockholm.

In the role as Executive Assistant, you will provide our Head of Business Tech and Group CTO support in the day to day operations. The role is broad, ranging from administrative tasks to planning and coordinating meetings and events. The position will be based in Stockholm, you will report to Head of Business Tech.

Your responsibilities will include
Give administrative support to the Head of Business Tech, Group CTO and other key stakeholders
Manage and maintain schedules and emails, optimizing time and proactive planning
Prepare meetings, agendas, keeping records and following up on action points
Produce and review presentation material
Organize external and internal meetings and events
Book business travel arrangements, including flights, transportation and lodgings


To succeed in this role, you will need to demonstrate
Minimum 3 years of experience as Executive Assistant with a demonstrated history of working at Executive management level, preferably in a fast-paced organization
Experience from an international organization
Solution Oriented
Excellent communication skills
High levels of discretion, integrity and professionalism
Good initiative, time and workload management
Excellent MS Office skills (particularly Excel, PowerPoint and Word)
Ability to work both on site and remote when needed
Fluency in English and Swedish, both written and spoken


This is a full-time consultancy position through Incluso in Stockholm, starting date is ASAP.
Please apply with your CV in English as soon as possible since we will review the applications on an on-going basis.
For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.