Executive Assistant

We are looking for an Executive Assistant for an international company in Gothenburg. Start ASAP!


This role could be done remote, but the client sees a big upside for being onsite.


In this role you will:
Provide high-level administrative support to the EVP function
Own the cross-functional annual meeting plan together with the Executive Assistant group and on an individual basis safeguard the LT meetings and other relevant meetings (conferences, townhalls etc.).
Provide support to the Leadership Team (LT) on a high level on tasks that concern the Leadership Team.



Key Accountabilities:
Provide administrative support and service to the role of an EVP in order to facilitate and render more effective both the daily work and the long-term business operation.
Secure professional arrangement of conferences, external meetings and business meetings.
Arrange and plan business trips for the EVP ensuring good travel planning and cost efficiency.
Assist the EVP to compile information / presentations In advance of Executive Leadership Team (ELT) meetings and Board meetings.
Assist the EVP to ensure action points from ELT and LT meetings are completed according to agreed time plan.
Compile and distribute reports
Ensure professional minutes from LT meetings in order to ensure that quick actions are taken on each issue / topic. Prepare agenda for LT meetings.
Ensure the LT Teams/ SharePoint site is updated on a regular basis so that the LT can obtain information from meetings.
Organize frequent meetings (townhall meetings).
Draft, edit and review documents/presentations.



Key Decisions:
Prioritization of administrative activities
Travel arrangements according to guidelines
Conferences and meetings according to guidelines (once budget, venue and timing is agreed)



Competencies
Discretion and confidentiality
High level of integrity
Trust-worthy
Pro-active and forward looking
Mindset of an early adopter
Agile
Interact with stakeholders on all levels
Acts independently
Ability to connect the dots and take a holistic view/approach
Ability to multi-task and prioritize daily workload
Communicative
Event planning and management





Qualifications:
Minimum 5 years experience of work within executive management in an international environment.
Fluent in spoken and written English.
Minimum 2 years of post-high school education
Additional qualifications as an executive assistant would be considered an advantage (i.e. communication skills, additional education, languages, financial experience etc.)


This is a full-time consultancy position through Incluso in Stockholm, 5 months assignment to begin with (with possibility for extension). Please note starting date is ASAP!

Please apply with your CV and cover letter in English as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.