Executive Assistant for an Tech Investor

You will have an amazing opportunity to join a listed scale-up company with colleagues, who sit around the world working together and have a direct impact on our way forward. You will develop professionally through hands-on experience in an entrepreneurial environment and by working directly with our CEO and Executive Management Team.
 
Primary day-to-day responsibilities will consist of anticipating needs and provide high-level executive administrative support. You will prioritise and coordinate high-volume and ever-changing schedules and priorities. Help follow up on plans and execute on the company’s strategic and tactical initiatives in accordance with the overall strategy. 
 
Liaise with relevant stakeholders in the executive management team on project execution. 
 
More specifically you can expect to
Collect and drive a list of key decisions which needs to be make each day, such as: things to sign, documents to review, important emails, invitations, deadlines, reminders, etc.
Assist our CEO in preparing for board meetings
Schedule meetings and maintain the calendars of our CEO while filtering emails to bring attention to the most important issues at any given point in time.
Draft emails and make phone calls on behalf of our CEO, handling small and medium sized issues can be address without needing the attention of him.
Coordinate events and meetings which CEO is hosting
Keep project overview of overall company activities.
Help follow up on plans and execute on the company’s strategic and tactical initiatives in accordance with the overall strategy
Help coordinating the practicalities at the Office
Liaise with relevant stakeholders in the executive management team on project execution
Make research and help prepare meetings

Responsibilities
Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day to day engagements
Liaise with internal executives & teams, as well as external business contacts to establish seamless communication
Prepare presentations
Manage execution and delivery of contracts and agreements
Help schedule job interviews
Understand strategic business initiatives and help communicate and implement them across the organization
Take on special projects as requested

Main stakeholders are the following people and expected interaction will be according to the bellow list:
CEO > Active support and follow up on administrative tasks, project plans, initiatives, deadlines
Executive Management reporting and follow up
The Team > Coordinate on strategic objectives and guidelines

Requirements
The successful candidate will have
You are a doer and make things happen
2+ of experience providing high-level C-level (executive) support
Fluent in English and Swedish 
Excellent communication skills, in English and Swedish
Strong organizational skills, time management & problem-solving skills, and ability to multitask
Detail-oriented while being a holistic thinker
Pragmatic and systematic approach to problem solving
Comfortable with expressing your views and perspectives while remaining focused on assisting in executing CEO´s priorities on a daily basis
Trustworthy and able to maintain full discretion and confidentiality

What We Appreciate
Experience from a similar role or any other relevant business background eg. consulting.
Highly-motivated and extremely diligent, as well as personable, outgoing and comfortable interacting with all types of people on the phone and by email.
Able to work well both individually and in a virtual team-setting, and should enjoy, but must be able to succeed in our relatively unstructured, highly-entrepreneurial atmosphere

Job Experience
Consulting Experience
Working with start / scale up 
Newly graduated with some years of experience

Benefits
We have a great working environment where you can grow professionally. As part of a highly skilled team, you will work closely with leaders in Strategy Execution and investment
We offer flexible working hours as a big part of our team currently work remotely in different parts of the world.
While being laser-focused and fast-paced, our culture is informal and put high value on our people. We generously support and reward our people and are always conscious of our environmental and social impact.
 
How to apply
Please apply here (link) and send over a CV and cover letter in English.
We have an ongoing selection, please send your application as soon as possible 
 
Due to the GDPR we are unable to receive applications through the mail. 
In this recruitment, Vopy are working exclusively with Green Search & Selection AB 
If you have any questions, please contact Carl-Rafael Fredson @ greensearch +46 703817080 crfr@greensearch. se
 


About us And Who We Are

We are a cloud based solution company for strategy execution management and operates within the B2B market.

We are on a mission to modernize insurance through technology by moving strategy to a cloud-based Execution Management platform.

We are a small team with a big vision. We are to be listed on Nasdaq First North growth Market and have ambitious growth plans for the next 48 months. We offer flexible working hours and as many of us work in remotely all over the world, you will have great freedom to decide how to organize your own working environment. Your workplace will be in our office in Malmö.

We have a diverse team of driven and talented individuals who are eager to welcome new skills and creativity to the team and to reach our next milestones together. Join an ambitious multinational team and help us achieve our mission.

Our HQ has just opened in Malmö.





Krav:

Körkort:
* B (Personbil)