Executive assistant for our CIO and Head of group IT

The executive assistant provides professional administrative and personal support to CIO and Head of Group IT. You will work in close cooperation with colleagues from different parts of Saab. The role requires a high level of attention to detail, an ability to predict needs and actions, the ability to work under pressure and excellent time management. A high level of integrity, discretion, and superior communication skills are important for this role.



Your responsibilities will amongst other things, include:

* Manage calendar and information flow for CIO.

* Administrative tasks such as handling mailboxes and telephone. Archiving, copying and printouts.

* Minutes of meeting notes, decision and actions incl. follow-up.

* Detailed planning and booking of travels.

* Support producing presentations, briefing material and compiling background papers.

* Arranging conferences and administrating various forums (sending invitations, prepare agenda, taking minutes).

* Handling financial management, administration of invoices and travel expenses.

* Preparing, coordinating and managing of VIP visits.



Your profile

You are an appreciated service minded colleague with advanced organizational and administrative skills. Demonstrated experience at supporting senior executives where a high degree of confidentiality, initiative and maturity of judgement are required. We are looking for a person with vast experience of similar positions who is used to working with executives. We are seeking a fast and service-oriented quick thinker who can have many activities running simultaneously. You are also analytic and have the ability to summarize information and present it in a professional way. You have great social skills and love to work in an environment that demands cooperation with colleagues and external partners. Relevant academic education and/or equivalent experience within these areas is a major advantage. You are fluent in both Swedish and English, spoken and written.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

Kindly observe that this is an ongoing recruitment process and that the position might be filled before the closing date of the advertisement. Observe that you can send us your application in either Swedish or English.



What you will be a part of

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 19,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world. Read more about us here

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems.

Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.

Do you want to get to know our business and our people a little bit better? Here you can find some stories told by our employees.



Saab is a company with a strong people-orientation. We offer a friendly work environment where we support and help each other to be at our best. Continuous learning, career & talent development and employee well-being are examples of areas where we always put the strongest effort to offer great opportunities.