Executive Assistant for SVP Controlling & Business Office, GTO

We are looking for an Executive Assistant for SVP Controlling & Business Office, GTO
As the Executive Assistant to SVP C&BO, you will support and be a part of the Controlling & Business Office management team. We are looking for a truly proficient organizer and planner with good judgment/priorization, high integrity and the ability to gain trust.


Main activities and responsibilities
Coordinate and organize SVP C&BO’s calendar, meetings, conferences, and events.
Coordinate management meetings which include travel arrangements, agenda planning and being the liaison between all participants. Support with minutes, follow up of actions plans etc.
Be part of the GTO’s Executive Assistant team.
Support the implementation of office 365 within the team.
Be the EBD super user for GTO SE26/SE27.
Administrative tasks such as invoice handling, time reporting, traveling expenses, purchase orders (EBD) and Faros.
Continuously improve administrative routines.
Drive and coordinate office management activities.

Wanted profile
To be successful in this position you need to be service minded, have a proactive focus and enjoy the challenges of supporting a top-level manager.
Ability to organize, prioritize and take decisions.
The job requires that you have a high level of integrity and confidentiality.
You need to have excellent communication and networking skills.
You should have a lean approach working with continuous improvements.
IT skills and ability to learn and use new IT tools and methods.
Excellent in English, written and spoken.
Experience from working in an international environment.
Minimum education and experience: Exam from administrative training/ education or equivalent work experience from similar positions.

The position requires travelling from time to time.


Please, apply with CV and personal letter as soon as possible but at the latest January 12, 2022. Interviews will be conducted continuously.


For further information please contact
SVP Controlling & BO, Karin Swahn, +46 31 3225100
HR Business Partner, Ann Knutsson, +46 31 3236665


Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.