Executive Assistant – Global Bus Purchasing and Digital Services & Sol

We are looking for you!


We are looking for you who wants to work in two global teams with high ambitions and great energy, focusing on our business whilst developing and caring for our team members.
As the Executive Assistant to our SVP Global Bus Purchasing and SVP Digital Services & Solutions. You will be a member of both management teams and your part of the work is of utmost importance for planning and coordination to create flow in the organizations. Communication and problem solving are part of everyday life in our dynamic and fast-paced environment.


You will also be part of the executive assistant network in Volvo Buses. There you will play an important role to secure great collaboration, sharing best practice and keeping a close dialogue.


In the role you will:
Provide comprehensive executive administration support for the SVP Global Bus Purchasing and SVP Digital Services & Solutions. This will include the coordination and organization of detailed calendar, events, travel and reports in a confidential professional manner.
Coordinate and follow up of plans and activities for both teams.
Drive and support globally in Office 365 and BE AWARE and be the key contact for the full Global Bus Purchasing team in any kind of questions.
Proof-reading and production of material for e.g. presentations and articles
Manage and coordinate approvals for IT hardware (telephones, monitors, computers etc.)



Who are you?
We believe that teamwork and service mind is in your backbone, and you like to work through networks. You have a can- do attitude and like challenges. You have great verbal and written communication skills in Swedish and English and experience of working in a global environment.
You also have extended experience of Office 365 and eager to learn and utilize new tools and processes.
We believe you have extensive professional experience as Senior Executive Assistant or similar roles and a minimum 5+ years administrative experience. The position, which is based in Gothenburg, requires occasional travel, and due to our global organization, be able to manage different time zones.
Do you like to work independently and take own initiatives in your work but at the same time work closely with the persons you support and the people around them? Then you have found the right job!



For further information, please contact:


Kitty Muffolini, SVP GBP: 0313228199
Rebecka Granqvist, SVP DSS: 0313224643
Sandra Sjöholm, HR Manager: 0313238700


Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.