Executive assistant Group Transaction & Commercial Legal

We are looking for an executive assistant to the Volvo Group HQ in Gothenburg


Are you interested in joining a dynamic and innovative company with the vision to lead our industry to shape the world we want to live in?


Every organization exists for a reason. It has a purpose. The Volvo Group’s mission is to drive prosperity through transport and infrastructure solutions, and the work we all do every day should ultimately contribute to becoming the most desired and successful transport and infrastructure solution provider in the world. We shape the world we want to live in. Knowing that sustainability including climate change are the challenges of our generation, our contribution is to offer leading transport and infrastructure solutions enabling societies to prosper in a sustainable way.
To come with us on this journey, the Volvo Group – with headquarters in Gothenburg, Sweden – is seeking a highly motivated and experienced executive assistant to join our Group Transaction & Commercial Legal team. This team of currently eight professionals plays a critical role in supporting the Volvo Group's global M&A activities and facilitating strategic business growth. It is also driving alignment of Group wide legal topics and oversight of significant legal risks as well as efficiencies and coordination of the broader Group legal function. In addition, we are working with tools & technologies towards continuous improvement and modernization of ways of working.
In this role, you will provide critical support to our legal department and assist in the team’s day-to-day operations. You will have the opportunity to work in a dynamic, fast-paced and collaborative environment, contributing to the success of our legal initiatives and overall business objectives. Above all, we have a friendly, collaborative and professional way of working, where your personal contribution will make a difference.


Examples of tasks include:
Assist in organizing and coordinating legal department projects and initiatives
Maintain and organize legal records, documents, and databases, ensuring accuracy and accessibility
Liaise with internal and external stakeholders, fostering positive relationships and effective communication
Manage calendars, schedule appointments, and coordinate meetings, ensuring effective time management
Prepare and distribute reports and presentations as required
Perform administrative tasks, such as travel arrangements, expense reporting, and document filing

In terms of qualifications, you have proven experience as an executive assistant, preferably in a corporate or legal environment and in any case an interest in legal matters is a plus whether or not you also have a formal paralegal training. You also have strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities and adapt to change in a fast-paced environment. Proficiency in legal research tools, Microsoft Office Suite, and document management systems will be required. You communicate effectively in English and Swedish and have strong interpersonal skills and a proactive approach to problem-solving.
We consider both professional competence and personal suitability when selecting our new colleagues, as we believe that a balance between these factors is key to our shared success.
The position is based at the Volvo Group Headquarters in Gothenburg. In this team we value collaboration and work predominantly from the office.


If you have any questions please contact


Magnus Heidenvall, SVP Group Transaction & Commercial Legal ,+46 739026178


Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.


We don’t want to be contacted by recruitment companies