Executive Assistant H&M, Business Unit Kids

Welcome to H&M! A workplace where you can be yourself & so much more! We want to make it possible for everyone to look, feel and do good. We take pride in our history of making fashion accessible to everyone and our ambition for tomorrow is to make fashion even more sustainable, inclusive, and welcoming.
At H&M we are divided into five Business Units KIDS, Womenswear, Menswear, Divided, and Lifestyle. Within our business units we work every day to create an industry-leading assortment and to enable a flexible omni customer experience. Our overall mission is to deliver on H&M's business idea of fashion and quality at the best price in a sustainable way.
About Business Unit Kids
H&M Kids is the largest Kids retailer in the world. We feel a large sense of responsibility by strongly believe in our vision; Be the natural choice of fashion for every parent and every child by taking responsibility for future generation.
To be able to take responsibility for future generation sustainability is always on top of our mind. Our goal as a company is that all material, we use will be 100% recycled or from other sustainably sourced methods by 2030. We always try to reflect and listen to our customer, and a strong example of that is our latest KIDS campaign Role Model, where we can listen to voice of kids with different background and different countries from our globe. We are a team with high ambitions - together we work towards a big increase of customers, sales & profit the coming years.
To be able to deliver all this we believe in a culture where everyone feels welcomed and treated with respect, then we become our own superheroes. Every day we strive to live our values and collaboration is key to our success. We are one team and encourage everyone to embrace their creativity and unleash the power of our culture.
Are you a proactive, structured professional with an eye for details and have a passion for administration and communication? Do you want to be part of a fast-paced environment where you support and work closely with senior leaders in the H&M Brand? We are currently looking for an Executive Assistant to H&M Business Unit Kids.
Job Description
In the role as Executive Assistant you will provide our Business Unit Director daily support in the day to day operations. The role is broad, ranging from administrative tasks to planning and coordinating meetings and events, as well as acting single point of contact towards internal and external stakeholders for the managers.
You will report to the HR manager at Kids Business Unit and work in close collaboration with other Executive Assistants within H&M.
Your responsibilities:
Give administrative support to the BU Director and other key stakeholders.
Manage and maintain schedules and emails, optimizing time and do proactive planning.
Acting as a point of contact towards internal and external stakeholders for the managers.
Prepare, facilitate and set meeting agendas.
Produce and review presentation material, maintaining communication SharePoints and responsible for digital events such as broadcasts, lectures and workshops.
Organize external and internal meetings and events.
Responsible for administrative tasks such as, handling expense reports, time reports and travel arrangements.
Office ambassador and Change lead for way of working at our activity-based office.
Supporting managers with requests regarding the office space and way of working.
Point of contact towards Facility department.
Responsible for communication concerning the office to the Business Unit.

Qualifications
We believe you have/are:
Previous experience from administrative support to executive managers and leadership teams, preferable from a large international organization.
Strong administration and organizational skills.
Being comfortable working in a fast-moving and ever-changing environment.
Strong communication skills, you are fluent in English, both written and spoken.
Excellent Office365 and other technical skills.

As a person we believe you are/have:
Flexible, driven and proactive.
A doer attitude and like to take initiatives.
Strong attention to detail with a high focus on quality in your work.
Prestige less and thrive in an ever changing, flat, fast moving and less structured environment.
High level of discretion, integrity and professionalism.
A true team player who likes to collaborate and support others.
Organized and have the ability to prioritize and adapt your days according to the organization's needs.

Additional Information
This is a full-time permanent position based at H&M Head Office in Stockholm, Sweden

At H&M Group we strive to have a fair and inclusive recruitment process. Why kindly ask you to not attach cover letter in your application as they often contain information that can easily trigger unintentional biases.
We look forward to receiving your application!
H&M Group is committed to creating a Diverse & Inclusive environment and we are actively looking for qualified candidates irrespective of race, gender, gender identity, sexual orientation, ethnicity, religion, national origin, disability or age.