EXECUTIVE ASSISTANT - JUNIOR

Job Description
On behalf of our client we are looking for a junior Exective Assistant who will provide a high degree of administrative support and service to managers, unit leadership teams and to unit members. Further, the Executive Assistant will contribute to and coordinate activities in different projects in the administrative area, act as expert for the administrative support systems whenever needed and authorize e.g., orders, invoices in line with authorization policies and routines. You will also support and inform about internal administrative processes, systems and tools. The tasks performed can be on an ad-hoc basis. All above to optimize administrative efficiency, meet business needs and enable the line organization to focus on the core business.

Work tasks:
- Plan, organize and coordinate meetings logistics e.g., book, room, different conference equipment, refreshments, both before and during meeting.
- Plan, organize and coordinate meeting information e.g., agenda, send relevant information to participants. Plan & organize e.g., meetings, WS, events.
- Attend meetings to assist with administrative parts e.g., take minutes of meeting, record action plans, follow-up action points progress and deadlines.
- Act as gatekeeper, handle manager's calendar, e-mails, travel arrangements.
- Handle entry and exit administration. Administrate entry for employees and Consultants. Introduction of new employees into the unit. Support the implementation and follow-up of the activities related to the induction/welcome program. Administrate exits for employees and Consultants (e.g., exit check list).
- Act as expert for administrative systems and guide in routines, e.g., Ariba, SAP, My Support, ESS, MSS, Employee Central, EriDoc, ITM, Concur.


Company Description
Our client is one of the world's leading companies in communication technology and has its headquarters in Stockholm. Over 100 different nationalities work here in areas such as development, sales, manufacturing and administration.


About JobBusters
JobBusters is an authorized staffing and recruitment company targeting white-collar workers and was started in 2011. We at JobBusters care about our consultants and our goal is always to build long-term relationships with both consultants and clients. Our goal is always to match our clients' dream candidates with our candidates' dream jobs!


Qualifications
- You hold a degree in Business administration.
- You have previous experience of supporting managers with administrative tasks.
- You are fluent in English, both oral and written.

When you join JobBusters
As a consultant at JobBusters, you can feel secure with a collective agreement, available consultant managers and committed recruiters. As a consultant, you also get access to our network of exciting companies and clients! For us, it is important that you as a consultant feel comfortable, feel a sense of security and community with us as an employer. We offer an occupational pension, salary change and the option of flexpension. You also get access to our benefits portal, where in addition to wellness allowance you have access to lots of discounts and offers in wellnes, home and leisure, transport, healthcare and much more! Your well-being is of the highest priority for us and we offer, among other things, a digital solution that helps our employees find tools to deal with all the challenges of everyday life, both at work and in private life.

Personal qualities
To succeed in the role as Executive Assistant you are social and are great at connecting with people. You are thorough and good with details. Further you have the ability to manage many items simultaneously, organize and decide on priority order making work efficient.


Salary
Salary, 25.000 SEK - 29.000 SEK/month depending on experience.

Admission and Application
Full time, office hours. Our client wishes to start immediately and the assignment is expected to run until 2024-08-31 with possibility of extension. You will be employed by JobBusters as a consultant with our exciting client in Stockholm. Send in your application in English (preferably in Word format) as soon as possible, as interviews take place continuously.