Executive Assistant Opportunity in a Leading Impact Investment Firm

About Us

Founded in the mid-2010s, our firm is a leader in impact investing, focusing on key areas such as Resource Efficiency, Changing Demographics, and Tech-Enabled Transformation. Our mission is to invest with a purpose—to address and solve global challenges.

With close to EUR 5 billion in assets under management and over 30 platform investments across multiple funds, our investments are strategically positioned for sustainable, long-term outperformance. We operate across Northern Europe, with offices in several major cities, and we are committed to partnerships that make a difference, as demonstrated by our certifications and collaborations with world-renowned institutions.

The Role

This Stockholm-based role reports directly to the Head of Support. As part of an international support team spread across multiple offices, you will play a crucial role in managing the day-to-day administrative needs of two senior partners. The position involves complex calendar management, coordination of meetings, and extensive travel arrangements, with occasional business travel and a need for flexibility around working hours.

Your ability to build strong relationships, both internally and externally, will be key to your success. The role requires excellent communication skills and the capacity to work seamlessly with other assistants and external stakeholders.

Key Responsibilities

Coordinate travel logistics, including flights, trains, and rental cars
Arrange accommodations, dining, and other travel-related needs
Schedule meetings and proactively manage calendars
Handle travel expenses and report preparation
Assist in planning meetings, events, and conferences
Take detailed notes during meetings and manage follow-up actions
Support wider team events and conferences
Perform ad hoc administrative tasks as required


Who We Are Looking For

The ideal candidate thrives in a fast-paced environment, excels under pressure, and possesses strong organizational skills. You should be dependable, efficient in managing multiple tasks, and proactive in anticipating future needs. Adaptability and a positive, can-do attitude are essential.

Given our international presence, fluency in English is required. Proficiency in digital tools and MS Office, especially Outlook, it’s a must. Experience in a similar EA/PA role or from the travel or event industry is preferred, but we welcome candidates with varied backgrounds. Personal suitability and flexibility will be key selection criteria.

What We Offer

We offer a unique opportunity to work in a close-knit, international community with a strong focus on sustainability. In addition to competitive compensation and wellness benefits, we provide:

Six weeks of vacation annually
Annual health check-up
Daily lunch at the office
Possibility to work from home if needed
Wellness subsidy
Opportunities for volunteer work
Personal coaching and professional development


Contact

In this recruitment process, we are partnering with Wise Professionals. You can easily apply using your CV, and you will be asked to answer a few brief questions. We do not accept applications via email. Web-based tests may be part of a later stage in the process.

If you have any questions about the position, please feel free to contact Fredrik Holmberg at Fredrik.holmberg@wise.se. We conduct interviews on an ongoing basis, so the position may be filled before the application deadline.

Good luck and we look forward to receiving your application!