Executive assistant Procurement

Executive assistant Procurement
We are looking for a highly motivated and service minded colleague to take on the role as Executive Assistant Procurement at Vattenfall in Sweden.
As Executive assistant you will support the Chief Procurement Officer by organizing all the engagements and performing the administration in a structured way. In this role you are responsible for senior level support to the CPO by performing administrative and assistance work in a structured and pro-active manner. This also includes working with the Procurement Management Team and organizing the team meetings. You run the CPO Office under minimal supervision with considerable latitude for the use of initiative and independent judgement. To be successful you will need to have an high level of analytical ability, a multi-tasked manner of thinking and self-motivation. The environment to work in is high demanding, which requires accuracy, integrity, creativity and the ability to produce these results under pressure.


Key tasks and responsibilities:
As an Executive Assistant Procurement you are the go-to-person for all arrangements that concerns the CPO office.
On a daily basis you will collect all incoming invitations and requests and take action in these.
You will be able to provide administrative support to CPO and one additional Procurement Director
In the role as an Executive Assistant you organize, prepare and perform the supporting tasks for the Procurement Management Team meetings
• You maintain calendars, schedule meetings and make logistical arrangements necessary for internal and external meetings, travel, conferences and department activities
• You compile supplier profiles for executive meetings
• You maintain an orderly system for correspondence and other documents
• You create presentations, general correspondence, memos, charts, tables, graphs, spreadsheets, etc.
• You maintain accurate information to internal meetings, committee meetings and events
You will build close contacts internally and have many liaisons with other departments


Personal characteristics, Qualifications and Experience
• You are an all-round communicator with strong oral, written and interpersonal communication skills
• You have strong organizational, management and coordination skills
• You have the ability to prioritize your own workload, organize time and tasks efficiently and be proactive
• You learn fast and adapt easily to new circumstances if needed
• You like to work independently, but you are also a team player if the situation requires
• You are proficient with O365 (Outlook, Word, Excel, PowerPoint, Sharepoint, etc.)
• You have the ability to undertake research and assimilate and summarize information
• have experience in event organization
To be successful in this role, it is required to be fluent in English, spoken as well as written.
We appreciate candidates with the experience from working in a larger multinational teams and organisations.


Location of the position is Vattenfall office at Arenastaden, Solna.


At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender, ethnicity, age, transgender identity or expression, religion or other belief, disability or sexual orientation.
Trade union representatives in Sweden: Michelle von Gyllenpalm (Akademikerna), Christer Gustafsson (Ledarna), Lennart Bengtsson (SEKO), Inger Strandberg (Unionen)
For more information about the position and the recruitment process you are welcome to contact recruiter anneli.jarlsheim@vattenfall.com
We welcome your application in English, including CV and cover letter via the link further down the page. Last application date is June 2nd.


We look forward to your application!
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