Executive Assistant & Project Leader

We are looking for an Executive Assistant & Project Leader for an international company in Jönköping. Start ASAP!

We are looking for an Senior Assistant to perform a variety of administrative and supporting activities to the BU presidents and their Management team. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by organizing and providing personalized and timely support to presidents and their leadership teams.

Your responsibilities would include:
Administration of BU presidents planning and diary management
Administrative management, organizational schemes and other standard presentations
Travel administration and expenses, bookings, visa applications, NEO (travel system)
Planning and booking of BU’ meetings. (Ops Reviews, Team meetings, Strategic Meeting, conferences & events)
Supporting the Time and Attendance System (Medvind) for the BU President
Admin invoices, post, packages and purchasing/ordering of computers/mobile phones
To take an active part in leading, developing and administrating BU´s’ communication tools (Newsletter, Broadcasting, group mail)


Background and experience needed:
2–3 years of studies at University or similar
Excellent verbal and written communications skills both Swedish and English
Excellent MS Office knowledge, including Powerpoint
Outstanding organizational and time management skills
Minimum 5 to 10 years’ working experience as Assistant to senior leaders
Project leader experience


Other attributes that we are looking for
Strong ability to execute work with a diversity and inclusion lens.
Driven for Results – able to set goals and use measurement methods to monitor progress toward goals alignment.
Self-starter with strong work ethics.
Discretion and confidentiality
Able to work with various stakeholders (internal & external).
Able to influence with integrity.
Presentation skills
Excellent communication skills across all levels within the Business Unit
Fluency in both Swedish and English


This is a full-time consultant position through Incluso in Jönköping, 3 months contract to begin with, possibility of extension after that. Start ASAP!

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.