Executive Assistant to Business Tech (Part-time 50%)

We are looking for an Executive Assistant to Business Tech for an international company in Stockholm. This role is a 6 months contract and part-time 50% to begin with. Start ASAP!

Are you a proactive, structured professional with an eye for details and have a passion for administration and communication? Do you want to be part of a fast-paced environment where you support and work closely with senior leaders in the Group? We are currently looking for an Executive Assistant to our Group, the role is based in Stockholm.

THE ROLE
In the role as Executive Assistant, you will provide our CTO support in the day to day operations. The role is broad, ranging from administrative tasks to planning and coordinating meetings. The position will be based in Stockholm, you will report to the CTO.

Your responsibilities will include
• Give administrative support to the CTO.
• Manage and maintain schedules and emails, optimizing time and proactive planning
• Prepare meetings, agendas, keeping records and following up on action points
• Produce and review presentation material
• Organize external and internal meetings
• Book business travel arrangements, including flights, transportation and lodgings

Your mindset and skills
We are a fast-paced company going through a digital transformation where cross functional teamwork, ‘keeping it simple’ and personal responsibility are key aspects to both yours and our growth. You possess a great drive, openness to change, a doer attitude with a service minded and agile approach. You are interested in working in a tech function where you have a global role, with many different contacts. In this role you are expected to be an ambassador for the Group values and you constantly look for new possibilities to improve our ways of working.

To succeed in this role, you will need to demonstrate
• Minimum 3 years of experience as Executive Assistant with a demonstrated history of working at Executive management level, preferably in a fast-paced organization
• Experience from an international organization
• Strong administration and organizational skills
• Solution Oriented
• Excellent communication skills
• High levels of discretion, integrity and professionalism
• Good initiative, time and workload management
• Excellent MS Office skills (particularly Excel, PowerPoint and Word)
• Strong attention to detail with a high focus on quality in your work
• Ability to work both on site and remote when needed
• Fluency in English and Swedish, both written and spoken

This is a part-time (50%) consultant position through Incluso in Stockholm, 6 months contract to begin with, possibility of extension after that. The position could become full-time 100 % in the future. Start ASAP!

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.