Executive Assistant to CIO

We are looking for an Executive Assistant to CIO for an international company in Stockholm.

The executive assistant provides professional administrative and personal support to CIO and Head of Group IT. You will work in close cooperation with colleagues from different parts of organization. The role requires a high level of attention to detail, an ability to predict needs and actions, the ability to work under pressure and excellent time management. A high level of integrity, discretion, and superior communication skills are important for this role.


Your responsibilities will amongst other things, include:
• Manage calendar and information flow for CIO.
• Administrative tasks such as handling mailboxes and telephone. Archiving, copying and printouts.
• Minutes of meeting notes, decision and actions incl. follow-up.
• Detailed planning and booking of travels.
• Support producing presentations, briefing material and compiling background papers.
• Arranging conferences and administrating various forums (sending invitations, prepare agenda, taking minutes).
• Handling financial management, administration of invoices and travel expenses.
• Preparing, coordinating and managing of VIP visits.


Your profile:
You are an appreciated service minded colleague with advanced organizational and administrative skills. Demonstrated experience at supporting senior executives where a high degree of confidentiality, initiative and maturity of judgement are required. We are looking for a person with vast experience of similar positions who is used to working with executives.

We are seeking a fast and service-oriented quick thinker who can have many activities running simultaneously. You are also analytic and have the ability to summarize information and present it in a professional way. You have great social skills and love to work in an environment that demands cooperation with colleagues and external partners.

Relevant academic education and/or equivalent experience within these areas is a major advantage. You are fluent in both Swedish and English, spoken and written.


This is a full-time consultancy position through Incluso in Stockholm, starting date is ASAP. 12 months contract with possibility of extension after that.
Please apply with your CV as soon as possible since we will review the applications on an on-going basis.
For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.