Executive Assistant to Global HVDC Operations Manager

At Hitachi Energy our purpose is advancing a sustainable​ energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation
We are looking for an Executive Assistant to the Global HVDC Operations Manager. You will become the right hand of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting projects within HVDC!
You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Operations Manager’s priorities are met, organizational goals are achieved, and best practices are upheld.
We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.
Your responsibilities
Main task is to manage professional and personal service support and scheduling for Global HVDC Operations Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Arranges internal/external events, including for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
Organize team communications and plan events, both internally and offsite
Perform administrative and management support, such as MoM, preparation of presentations, spreadsheet creation and maintenance of administration systems
Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
Actively participate the HVDC Executive assistant forum
Research, compiles verifies and analyzes information and issues special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow up

Your background
Experience in administrative role reporting directly to upper management
Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
Great written and verbal communication skills, in English and Swedish
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
It is a merit to have knowledge about and experience of working in our business systems, for example SAP HR, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio
Experience developing internal processes and filing systems is also a plus

More about us
Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.
Last day to send in your application is October 5.
Recruiting manager Martijn van den Akker, martijn.van-den-akker@hitachienergy.com, will answer your questions about the position. Union representatives -  Sveriges Ingenjörer: Mikael Hjort, +46 107-38 25 73; Ledarna: Christer Fridlund, +46 107-38 29 12; Unionen: Stefan Barkman, +46 107-38 33 04. Any other questions can be directed to Talent Acquisition Partner Alexandra Lind, alexandra.lind@hitachienergy.com
The HVDC (high-voltage direct current) technology is a key enabler for a carbon-neutral energy system. It is highly efficient for transmitting large amounts of electricity over long distances, integration of renewables and interconnecting grids, opening up for new sustainable transmission solutions.Please find out more about our world leading technology at https://www.hitachienergy.com/offering/product-and-system/hvdc
Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world’s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries. Headquartered in Switzerland, we employ around 38,000 people in 90 countries and generate business volumes of approximately $10 billion USD. www.hitachienergy.com