Executive Assistant to H&M teams New Development and Assortment Support

Company Description
The H&M Head Office is based in Stockholm, Sweden, where we design and develop our fashion collections for a wide variety of customers. H&M is a dynamic international workplace where high pace and rapid changes are a natural part of our day. We have a sustainable mindset and always seek new ways to improve our sustainable working methods to achieve our goals. Together we offer fashion, design and services, that enable people to be inspired and to express their own personal style, making it easier to live in a more circular way.
This Executive Assistant role will be split between two different functions: New Development and Business Unit & Assortment Support & Development:
The New Development Function, part of Head Office at H&M, has the purpose to strengthen the H&M brand, drive innovation and explore new opportunities for growth. For example, this is where the H&M Collaboration & Special Collection team can be found.
Business Units & Assortment Support & Development is a Head Office function at H&M Brand which strategically & operationally supports the Business Units (Womenswear, Menswear, Divided, Kids and Lifestyle; H&M Beauty, H&M Sport and H&M Home) in current & future ways of working, to enable an inspiring and industry leading customer offer.
Job Description
As Executive Assistant you will provide daily support in the day to day operations for two of our executives: Head of New Development and Head of Business Unit & Assortment Support & Development. The role is new and will include a broad scope of tasks, ranging from administrative tasks to planning and coordinating meetings and events, prepare communication materials as well as acting single point of contact towards internal and external stakeholders for the managers. You will report to Head of New Development and work in close collaboration with both executives, being involved in their day to day tasks as well as specific projects.
Your responsibilities:
Give administrative support to the two executives and other key stakeholders.
Manage and maintain schedules and emails; optimizing time and do proactive planning.
Acting as a point of contact towards internal and external stakeholders for the managers.
Prepare, facilitate and set meeting agendas as well as keeping records and summarizing/following up on action points.
Produce and review presentation material, maintaining communication share-points and responsible for digital events such as broadcasts, lectures and workshops.
Organize external and internal meetings and events.
Responsible for administrative tasks such as, handling expense reports, time reports, invoices as well as planning and purchasing items.
Office- and administrative routines connected to the office environment.

Qualifications
We believe you have/are:
A minimum of 3-5 years of previous executive support experience or other equivalent experience
Experience from stakeholder management and leadership support, preferable from a large international organization
Strong administration and organizational skills, but in the same time being comfortable working in a fast-moving and ever-changing environment
Strong communication skills, you are fluent in English, both written and spoken
Excellent Office365 skills (particularly PowerPoint, Teams and Sharepoint)
Skilled in time- and workload management

As a person we believe you have/are:
Flexible, possess a great drive and like to take initiatives
A doer attitude with service minded and agile approach
Strong attention to detail with a high focus on quality in your work
Prestige less and thrive in an ever changing, flat, fast moving and less structured environment
High level of discretion, integrity and professionalism
A true team player who likes to collaborate and support others with a high service level
Organized and have the ability to prioritize and adapt your days according to the organization’s needs

Additional Information
This is a full-time temporary position for 12 months with placement in Stockholm. If you feel your experience, skills and ambitions are right for this role, please send your application including CV at the latest 2nd March. Interviews will be held continuously. (For internal applicants, please remember to initiate a dialogue with your manager before applying).
At H&M Group we strive to have a fair and inclusive recruitment process. Why kindly ask you to not attach cover letter in your application as they often contain information that can easily trigger unintentional biases.
H&M is committed to creating a Diverse & Inclusive environment and we are actively looking for qualified candidates irrespective of race, gender, gender identity, sexual orientation, ethnicity, religion, national origin, disability or age.
We look forward to hearing from you!