Executive Assistant to People & Communications, Gothenburg

We are now looking for a service oriented person that will support the management team within our People & Communications department. As Executive Assistant your main focus is to act as a support function in all day-to-day matters to enable the organisation to run smoothly and effectively. You will support the regions, that manage the local HR operation, and make sure that they have the information and support they need in creating the best employee experience.

Some of your key responsibilities:
- Support the People & Communication department in all-day-to-day matters
- Liaising with other members of the management team to deliver weekly reporting
- Support the L&D function in admin related to leadership programs
- Organizing and scheduling meetings
- Preparing meeting agendas, perform research and bookings for meetings and take minutes during meetings
- Maintain a strong working relationship with other relevant departments, including IT, Finance and our business regions
- Secure and safeguard that recruitment request is being approved and the process is being followed
- Travel planner for the CPCO
- Governance of the structure on our People Teams sites
- Responsible for internal communications and common HR mailbox
- Editor and internal governance for the Employee- and Manager Guide on our intranet
- Contribute with and publish information to the Manager Guide
- Communication to our people as well as managing the admin part in leadership training initiatives

What you will experience
Stena Line is in an exciting period of transformation and truly being an innovative forward-thinking company. We want to become an even more people- and customer focused, digital- and sustainable company that is attractive both for customers, employees and partners. Stena Line’s People and Communications department has a crucial part in this journey with a number of exciting projects!

Who you are
At Stena Line your personality matters as much as how good you are at what you do. We are convinced that people want to contribute, to take responsibility and create value in their work. With a clear delegated business responsibility, we trust you with the task. Our success depends on how we collaborate, help each other and put the team and our business above ourselves. We embrace diversity and inclusion and everyone is a valued member of our family. We are in this together and the journey starts with us. To succeed in this role you need to be service oriented, flexible, organised and humble. You are a team-player with a can-do attitude who creates great relationship and with your own drive you like to execute. 

Qualifications:
- Previous experience as an Executive Assistant
- Ability to maintain strict confidentiality, discretion and loyalty
- High level of accuracy and attention to details
- Ability to efficiently manage and prioritize your own workload whilst maintain deadlines and deliveries
- Previous experience from the service/hospitality industry
- Fluent in English, written and spoken

Interested? 
This is a full-time, permanent position based in Gothenburg within our People & Communications department. To apply, please register your profile and send in your application in English as soon as possible but no later than 16th of January, 2022. Please note that due to GDPR we do not accept applications via e-mail or postal service. We have collective bargaining agreements with Unionen, among others, who you can contact for more information.

If you have any questions regarding the position you are welcome to contact Margareta Jensen Dickson, Chief People and Communication at margareta.jensen.dickson@stenaline.com or about the recruitment process you are welcome to contact Frida Berntsson, Talent Acquisition Partner, frida.berntsson@stenaline.com.

Please note that we kindly decline any offers from recruitment or staffing agencies regarding this recruitment. 

About Stena Line
As the leader of sustainable shipping, Stena Line has Europe’s most comprehensive route network focusing on transportation of both passengers and freight. We have over 4300 employees in our Stena Line family across Scandinavia, around the UK and the Baltics, making a contribution to our company. As a company, we are on an exciting journey driven by technology and new digital habits, developing our business to create outcomes that matter to our customers. The journey starts with us.

We are committed to maintaining and developing a sustainable working environment, free from harassment, that gives equal opportunities to everyone. We embrace equality, diversity and inclusion – and welcome all applicants.