Executive Assistant to President & CEO

At Viaplay Group, we entertain millions of people every day through our streaming services, radio networks, TV channels and production companies. From live sports and films to music and our own original shows, our purpose is to tell stories, touch lives and expand worlds. We’re now launching our Viaplay streaming service in a wide range of new markets and aiming to become the international streaming challenger. As a Nordic company with a global perspective and clear values, we’re looking for the best people to join us on our journey.

If this sounds like an opportunity you’re interested in, we’re now looking for an Executive Assistant to our President & CEO in HQ in Stockholm. We have a hybrid way of working, allowing you to combine work from home with work at the office.

The position
You´ll be the extension of the President & CEO and solving puzzles is just part of your day, so with the approach that no task is too small or too large, you’ll perform diversified and confidential administrative tasks. You will perform and prioritise multiple tasks seamlessly with excellent attention to detail and proactive approaches to problem-solving with strong decision-making capability, even with tight deadlines. You will be reporting to the Head of CEO Office & Executive Support and be part of the Executive support team. This team is the “go-to” support for the Group Executive Management team, the board of directors, and President & CEO, whilst also being a part of initiatives across the entire business.

Your main tasks will include:

- A broad variety of administrative tasks including managing an active calendar, completing expense reports, composing, and preparing correspondence that is sometimes confidential, arranging detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings ensuring accuracy of logistics at every step.
- Screen telephone calls and resolve any inquiries.
- Run errands as necessary, with the ability to plan around various time-sensitive responsibilities.
- Assist the Head of CEO Office & Executive Support with a wide variety of projects and initiatives.


What we are looking for
To do well in this role we believe that you have at least 3-5 years of experience working as an assistant with service or administration, for example with Executive Management. You are dedicated to your work, and the people you support, and you are always looking to do things more efficiently. As a team member, you are a self-starter with a pragmatic approach and collaborate well with people around you. If you come across something that needs fixing or support, you don’t hesitate to step in. You are very service-minded, have great enthusiasm for admin, and thrive in a high-paced environment.

Ideal candidates meet the following requirements:

- 3+ years of experience working as an assistant in a support function in an office environment.
- Experience in administrative & logistic work tasks.
- Ability to deal with multiple deadlines and tasks.
- Structured and well organised.
- MS Office 365 including Excel, Word, PowerPoint, and Outlook.
- Strong written and verbal communication skills in English.


Bonus skills:

- A relevant university degree or experience working within finance, IR, strategy, business, or communications.
- Experience working specifically as a CEO Assistant in an international context.
- Multilingual skills.


What we offer you
We are a company that prioritises people over everything else - from every single employee to every single one of our millions of customers. What unites us all at Viaplay Group is our passion to create meaningful moments and evoke emotions with our content. 

The essence of our values is defined by the beat we all have pulsing inside us. Defined by our people. Defined by the boundless passion we all share at Viaplay Group. Defined by how we inspire everyone around us, letting them feel that powerful, energising beat.

Bravery, Equality, Appreciation and Trust are our Viaplay values - and together, they form a powerful BEAT. 

It’s time to hit play
If this feels like your kind of challenge, please apply and attach your CV and cover letter through our career page (https://careers.viaplaygroup.com/). We do not accept applications through email.

Viaplay Group (http://www.viaplaygroup.com/) is committed to equality and diversity and we welcome applications from all qualified individuals regardless of race, religion, age, gender, sexual orientation, disability, and marital status. We want to make sure your recruitment experience is the best it can be - so, if you’re selected for an interview, please let us know if there are any adjustments we can make that would be helpful for you.

Viaplay Group AB (publ.) is the Nordic region’s leading entertainment provider. We entertain millions of people every day with our streaming services, TV channels and radio stations, and our production companies create content that is experienced around the world. We make life more entertaining by telling stories, touching lives and expanding worlds - from live sports, movies and series to music and original shows. Headquartered in Stockholm, Viaplay Group is listed on Nasdaq Stockholm (‘VPLAY A’ and ‘VPLAY B’)