Executive Assistant to President of Nasdaq Clearing & Strategy

Why Nasdaq
When you work at Nasdaq, you’re working for more open and transparent markets so that more people can access opportunities. Connections can be made, jobs can be created, and communities can thrive. We want all our employees to have access to opportunity, too. That means planning for career growth, ensuring you have the tools you need, and promoting an inclusive culture where we’re all valued for our unique perspective.
Here, you will work for a global tech leader committed to breaking down barriers to inclusive prosperity. We see technology as a means to free people up to work together more productively and effectively by centralizing data, analytics, and market intelligence.
Here, we’re committed to building a more diverse and inclusive workforce. Not only is it our responsibility to do better, but we also need representative voices to power the fresh thinking that is vital for our business and our clients.
What We Offer
You can expect an autonomous but fast-paced work environment where you are recognized for your results and ability to drive things forward. Every day brings many opportunities to learn & grow and rewards with a global impact we build.
At Nasdaq, we strive to challenge the status quo and always look for new ways to do things to improve and exceed the collective goals of our teams, company, and customers. A strong inner drive and adaptability are therefore crucial to succeed at Nasdaq.
This is a full-time position located in Stockholm, Sweden.
As the process is ongoing, please submit your application in English as soon as possible. If you have any questions, don't hesitate to get in contact with our Talent Acquisition Partner; amy.gudjonsson@nasdaq.com
Role and Responsibilities
We are looking for a self-motivated Executive Assistant to support Nasdaq's President of Nasdaq Clearing & Strategy. This role requires attention to detail, proven organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests. The Executive Assistant will act as a flawless extension of the director and will work closely with other Executive Assistants throughout the organization. A high level of integrity and discretion in handling confidential information is important, as well as professionalism in dealing with senior executives inside and outside of the company. The successful candidate will possess the ability to complete complex tasks quickly, autonomously, react with appropriate vitality to situations that require a quick turnaround, and take effective decisions. You can work optimally in a team environment and build effective working relationships inside and outside the group.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and emails and documents; collecting and analyzing information; initiating telecommunications; or preparing speaking notes, communications, and presentations.
Maintains executive's appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
Event planning for key meetings, events, and off-sites including coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements
Provide high-level support for the executive team to ensure they can efficiently accomplish key tasks and company initiatives in time.
Contribute across the business and provide structure and organization wherever possible.
Act as the point of contact and maintain executive, customer, and employee confidence and protects operations by keeping information confidential.
Being responsible for the Supplier Database and working directly with vendors and customers on behalf of the executive when needed.
Provides historical reference and relevant data by developing and utilizing filing and retrieval systems; records meeting discussions, presentations, speaking engagements, and communications.

What We Expect
A bachelor’s degree is preferred, or relevant work experience required
Experience in a similar role for at least 3-5 years
Proficiency in both English and Swedish
Efficient in business software and business systems processes and approvals
Interpret internal and external business challenges and recommend standard methodologies to improve products, processes, or services
Work across the organization with different collaborators
Demonstrating excellent interpersonal skills
Validated experience working with critical information
Structured and detailed oriented

What Would Be Beneficial
We will emphasize personal qualities as the role includes a wide range of contacts, everything from external authorities and stakeholders.
Experience from banks, insurance, or start-up is preferred
A strong inner drive and motivation, growing in a high pace environment
The flexibility and availability of working hours - to support when needed

Come as You Are
Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.
Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.