Executive Assistant to Ramboll in Sweden

Company Description
Ramboll Sweden is looking for an ambitious Executive Assistant to support our Managing Director and the Senior Leadership team in Ramboll Sweden.
Inviting bright minds
Do you thrive with many various tasks in a high paced working environment? Do you want to develop your excellence in an open, collaborative, and empowering culture? Would you like to work as our next Executive Assistant?
As our new Executive Assistant, you will be part of our Swedish organization, which consists of almost 1,900 highly skilled and strongly dedicated consultants and experts based in more than 30 locations across Sweden.
Your key responsibilities as Executive Assistant
You will collaborate closely with the Executive Team in Ramboll Sweden, to support our Managing Director and the broader Country Leadership team. You enjoy working on a wide range of tasks, both various day-to-day tasks as well as long-term planning of activities:
Daily support, including coordinating meetings and seminars, calendar management, and travel management (planning and booking)
Preparing meeting agendas, meeting materials, and taking minutes
Preparing presentations
Preparing and organizing workshops, seminars, events, visits
Coordinating reporting and status input to stakeholders across the organization
Supporting the annual processes related to business planning and strategy input
Coordinating strategic development projects and initiatives

You will be using your proactive mindset, business sense, organizational understanding, and ability to prioritize your time to being one step ahead of the ongoing activities.
You will report to the Managing Director of Ramboll Sweden and will be part of the Ramboll Sweden Executive Support team, based in our Head office in Stockholm, providing support to the leadership team. The Sweden Executive Support team includes 4 colleagues, dedicated within Finance, HR, Strategy & M&A and Communication. They are all based in our head office in Stockholm.
Your starting point for constant growth
From the moment you join Ramboll, we will support your personal and professional development and make you grow with the company. For this role, we believe your starting point is:
A relevant degree at bachelor or master level
Minimum 2-5 years’ experience from a similar role as EA, supporting senior executives, preferably from an international working environment
Excellent communications skills in English, both written and spoken
IT proficiency, including advanced user of Microsoft Office products, in particular Word, PowerPoint, Outlook, and Teams
Hands-on experience with preparing presentations and high-quality material for top management
Create and maintain effective routines and processes
Highly organized and self-motivated with the aptitude of handling fluctuating volumes of work, and the ability to prioritize work to meet deadlines.
Excellent time and project management skills. You have clear systems and composure to deal with multiple tasks at once.
Organizational skills to assist with all the behind-the-scenes magic while providing creative solutions, driving our high-level service, and be a valuable, trustworthy partner to the Managing Director and the team.

As a person we are looking for a professional and service minded person. You are a team player at heart, we are a small team where we support and back each other up. You are an excellent problem-solver with an eye for the important details while keeping the broader overview as well. You have an open, curious, and positive attitude to diverse tasks. Also, you excel in establishing good collaboration and network across large organizations.
Working at Ramboll
To work at Ramboll means being part of a people organization. We are focused on knowledge sharing and collaboration across competence areas and geography, and we aim for a strong diversity among our employees. This enables us to solve a broad range of projects, and we firmly believe that cross-collaboration leads to creative and longstanding solutions. Thus, the possibilities at Ramboll are many and diverse – we invest a lot in development of people and offer career paths tailored for each individual.
Questions
If you have any questions about the role or our organization, please contact Josefine Stolt, josefine.stolt@ramboll.se
We look forward to receiving your application as soon as possible and will review applications on an on-going basis.


Ramboll Sweden
Every day we solve technical challenges to make life better for people and nature. With sustainable solutions, we create value for our clients and the society. We are engineers, designers and management consultants with a clear global mission, to "create sustainable societies where people and nature flourish". Technology for technology's own sake is pointless. But properly used, it can improve both everyday life and the world. Our starting point is always that our innovative and sustainable solutions and projects are shaped for the inhabitants. Serving public authorities as well as private industries, we want to create a positive change in the world by actively supporting the UN Sustainable Development Goals through our projects together with our clients.