Executive Assistant to the Managing Director for Grid Integration

We are looking for an Executive Assistant to the Managing Director for Grid Integration. You will become the right hand of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting projects within Grid Integration!
You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Managing Director’s priorities are met, organizational goals are achieved, and best practices are upheld.
We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.
Your responsibilities
Manage professional and personal service support and scheduling for the Managing Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
Coordinate scheduling and extensive calendar management, as well as the management of content and flow of information to senior executives.
Arrange internal and external events, including travel arrangements, itineraries, accommodation, conferences, and visiting speakers.
Organize team communications and plan events, both internally and offsite.
Provide administrative and management support, such as meeting minutes, preparation of presentations, spreadsheet creation, and maintenance of administration systems.
Administer and coordinate the signing of various documents while maintaining professionalism and confidentiality.
Research, compile, verify, and analyze information and prepare special reports, presentations, organization charts, process maps, correspondence, etc.
Coordinate meetings, agendas, minutes of meetings, actions, and follow-up.

Your background
Experience in administrative role reporting directly to upper management.
Flexible and service-minded team player willing to adapt to changes and enjoys a challenge.
Strong time-management skills and the ability to organize, prioritize and coordinate multiple projects at once.
Great written and verbal communication skills in English is required.
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
It is a merit to have knowledge about and experience of working in our business systems, for example Workday, SAP HR, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio.
Experience developing internal processes and filing systems is also a plus.

Additional Information
Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.
Last day to send in your application is June 14.
Union representatives - Sveriges Ingenjörer: Bo Westman, +46 107-38 38 04; Ledarna: Christer Fridlund, +46 240 78 29 12; Unionen: Karin Ulvemark, +46 730 70 01 20. All other questions can be directed to Talent Acquisition Partner, Sofia Lindblom, sofia.lindblom@hitachienergy.com