Executive Assistant - Volvo Energy

With new technologies and business models increasing in importance at high speed, the transportation and infrastructure industries are changing more and at higher pace than ever before. As the Volvo Group, we are accelerating to drive our industry forward also in these important areas. Do you want to join our journey and shape tomorrow’s society together with us?

Working at Volvo Energy, you are here to make a fundamental break through and propel electrification, from development of charging and infrastructure solutions to monitor and optimize, refurbish/remanufacture, reuse/repurpose and recycle state-of-the-art batteries that power our Volvo Group products. Joining us means working in a global context with people from diverse backgrounds and different nationalities while contributing to the core business and results of Volvo Group. We are goal oriented and business focused people who believe that the best results are achieved while having fun and when we challenge each other. Sustainability and diversity in our DNA, since Volvo Energy was created in April 2021. The story continues here.

We are looking for a new member to join our team as Executive Assistant at Volvo Energy at CampX in Gothenburg

You will be given a unique opportunity to shape and drive the early development of Volvo Energy together with the leadership team and a set of skilled and committed colleagues. Together we will work on solutions that will drive economically viable circularity and take us to a sustainable future. With high speed and agility, we will support the Volvo Group to meet and exceed customers’ expectations and thereby contribute to a society that we all want to live in.


You will make a difference
It is a great opportunity for someone that wants to grow in a very exciting and challenging environment, while having an ambition to take their executive assistant role to another level. You will report to Head of Finance, Strategy and Risk Management at Volvo Energy, but interact with all Executive Leadership Team members based at CampX. Your starting point will be to, together with your colleagues at Volvo Energy and in the broad cross-functional network in the Volvo Group, contribute proactively and drive development in the following areas:

Administrative coordination in strategic projects with both internal and external high-profile stakeholders. Anticipate what is coming into the executive leadership team agenda.
Manage travel planning and bookings connected to strategic projects for the executive leadership team.
Be a partner, drive and develop administrative effectiveness to support the executive leadership team members at the CampX site.
Plan, coordinate and assist to deliver virtual/live meetings and events at Volvo Energy.
Represent Volvo Energy in CampX site networks and be the coordination link to engage our people in other sites around the globe.


Making it a success for yourself and Volvo Energy
We believe that it is the right mindset that will make a difference at Volvo Energy. If you, besides your genuine interest in working with people in a start-up context, also see challenges as something positive, demonstrate a ‘can-do’ attitude and hands-on manner as well as face change with curiosity - then we are sure you will be successful in this position. You will be part of an amazing network of other Executive Assistants on a global level!

We also believe that you are an effective professional with strong multi-tasking skills, as you will be handling several deadlines simultaneously, while setting the right priorities and being solution oriented for the unexpected. You demonstrate high quality, attention to details and thoroughness in everything you do. You are also courageous and dare to question things. Confidentiality and integrity are secured with you in the daily work.

You welcome this chance to work in a smart and modern way, where we together are the catalysts to make our desired future happen. As our business area is new, you need to share our curiosity about new technologies, tools and ways of working and constantly want to take it to the next level. At the same time, you realize that breaking new ground also means mistakes will happen and nothing will be perfect. These are not frustrations but instead learning opportunities for you. If our entrepreneurial spirit, adaptability and customer-focused mindset light your inner fire, we might be a great match!

Center of gravity for the organization and main location for this position will be Gothenburg, Sweden.

Qualifications likely required to be successful
Experience with working closely with senior executive leadership teams, and external high-profile stakeholders in a multicultural environment as a plus.
Strong command of digital & IT tools.
Service-minded, ability to manage national and international stakeholders with a proactive approach.
Fluent in English and Swedish, written and spoken.
Work in accordance with the Volvo Group processes, the Code of Conduct and the Volvo Group Values.


Feel free to contact me if you have further questions
Mathias Arvidsson, Head of Finance, Strategy and Risk Management at Volvo Energy, e-mail: mathias.arvidsson@volvo.com, phone +46 31 322 42 11.