Executive Assistant with office responsibilities

Do you want to be part of a global organization leading the development of the Volvo Group’s connected services and solutions? For us “connected for efficiency, sustainability and safety” is much more than a tagline. If this sounds interesting to you, keep on reading!


At Volvo Group Connected Solutions we work at the forefront of connectivity with data from over
1 500 000 Volvo Group customer assets. Together with customers, partners and the Volvo Group we create real value, not only for our customers but also for society at large.
We are now looking for an Executive Assistant who wants to take the role to the next level.


The position

In this role, you will be supporting our SVP and Head of Volvo Group Connected Solutions and our VP of Strategy & Analytics. You will be part of a team of three Assistants supporting the Volvo Group Connected Solutions Executive Management team and play a key role in developing and securing a structured way of working. The responsibilities include managing calendars, meetings, travels, conferences, seminars, preparing and coordinating presentations, departmental purchasing, financial administration etc.
In addition, you will be responsible for coordinating and leading the work with our office environment in Lindholmen, Sweden, making sure the office environment is nice and welcoming. This includes proactively handling all topics related to the office and be the main point of contact towards Volvo Group Real Estate and take an active part in our work environment committee. You will also organize and coordinate “mood management” activities such as office tours for new employees, in-house events, social activities etc.


Your profile


We are looking for a positive, collaborative and skilled organizer and problem solver, who can manage a wide range of diverse matters in an international environment. You are inspired by working in a cross-functional setting and have a passion for service, people and building good relationships. You have excellent interpersonal skills and ability to communicate globally across all levels of the organization. This is a role for you who is efficient and accurate in your work, understands the importance of handling confidential information and is both service- and solution oriented.
Several years of experience working as an Executive Assistant, or other relevant experience, in an international environment
Excellent communication skills in both English and Swedish, written and spoken, other languages are an advantage
Very good proficiency in Microsoft Excel, Word, PowerPoints as well as business support systems
Pro-activity and ability to take the lead in various activities and project relating to the office environment
Service- and collaboration oriented

Our main hub and headquarter is in Lindholmen Science Park in Gothenburg, a vibrant area that lives and breathes new technology like IoT, autonomous driving, electro mobility and digitalization. We offer a solid benefits package, flexible work arrangements and possibilities to grow. For this specific position, office presence is required.


Want to know more? Contact us!


Please contact Åsa Mohalland, SVP and Head of Volvo Group Connected Solutions, asa.mohalland@volvo.com or Charlotte Lundgren, VP People & Culture, Volvo Group Connected Solutions, charlotte.lundgren@volvo.com


Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.