Executive Assistant/Coordinator

Executive Assistant/Coordinator to Alva Labs
There are two types of travelers. The one that packs a bag and jumps on a train to see where the road will take them. And then there is the one that books things in advance, that has a schedule for each day of the trip, and that always arrives an hour early to the train station to make sure to be on time (with prepared snack bags for the entire trip).

The first one might sound adventurous and romantic, but we want to hire the second one.

So if the description resonates with you and you want to work as an Executive Assistant in the most fantastic team, then schedule a time slot for applying for your next job! (Or go out of your comfort zone and don’t schedule it, just do it right away, it will take you just a minute).

The company
Alva Labs is an HR tech scale-up, located in Stockholm. We offer a SaaS solution that is helping global companies grow their team in a scientific way. Alva has created a unique candidate assessment platform that helps companies build their organizations with the right people in the right place. By combining state-of-the-art psychology and data science it provides the needed tool for data-driven talent acquisition.

We are growing 2-3x per year and are in the exciting phase to launch Alva in new markets.

The role
In the role of Executive Assistant, you will work closely with Alva’s management team and CEO (https://www.linkedin.com/in/malcolmburenstamlinder/). You will organize all-hands, mgmt team meetings, and other department key meetings, as well as helping out in onboarding of new employees. You will be an expert in the Alva operating system and aid in business planning. Understanding the organization and ensuring cross-functional collaboration will be key to success. Finally, you will manage the administrative tasks related to our office.

Honestly, you will pretty much run the company…

You
Besides being the safer choice if you want to your travel plans to work out, we believe you are:

- Structured & organized
- Proactive
- Service-minded


We care a lot more about who you are as a person compared to what you have done before. If you have had a similar role before, great! If you haven’t, that is fine too. What is important is that you understand the operation of a growing business and know what great looks like in this role!

We just want you to be the right person and for you to love your job!

Your future colleagues
If you don’t like to learn new things, laugh until you pee, and be surrounded by talented people, then sorry, Alva might not be the place for you…

We are a team of 50+ happy campers with a vast spread of backgrounds. You will work with some psychologists, some engineers, some ex-journalists, some ex-professional dancers, some ex-athletes. You name it, we have it! With 16 different nationalities in the team, English is our internal language.

If you want to creep out on this (perhaps your future) team (https://www.notion.so/alvalabs/People-9b32574c8b3747759680da1dbda59b35), fire away!

Why join Alva?
We are on a mission to change how the world views talent and how organizations across the globe hire. That isn’t a small task, but it is an important one. We believe that the problem we are solving is both engaging and interesting, but foremost, it has the opportunity to change people’s lives. You will have the opportunity to work with something that truly makes a difference.

With 250+ customers, strong growth, happy users, and 150 000+ assessed candidates, there is a lot of greatness to build from. We are now entering an exciting phase of our company journey, where we are doubling down on new markets and an international expansion. The company and the team have grown a lot in the last couple of months (150% more customers, and 250% more employees during 2021… so far…). And we are just getting started!

Besides, you will get 7 weeks of vacation, an on-market salary, a generous preventive care benefit, and a few other neat perks. You can read all about our benefits here (https://www.notion.so/alvalabs/Benefits-1abeeb8de8004f6ab915f2fced70f057) and our company values here (https://www.notion.so/alvalabs/Alva-Values-630a69c6c72642f2b1caab5dab55b953).

The hiring process
Given that we claim to be experts in hiring, you probably wonder what we have in store for you.

- Objective screening with Alva’s tests
- First interview with Head of People (might as well meet her, since you will work a lot with her too)
- Case
- Final interview with CEO
- Offer in time for holiday festivities (we hope)


Come help us change the world of hiring!

Welcome to Alva!