Executive Assistant/Project Coordinator to Aimo Park

As Executive Assistant you’ll work closely with our CEO and management team and be a key player in coordinating and creating structure in a dynamic environment.

We are a parking company. Always have, and always will be. But what that means, is up to us. By rethinking how parking can influence mobility and simplify people’s everyday lives – we have embarked upon a journey. We want to become a vital part of the transition toward smarter cities and more environmentally friendly transports, where parking is no longer a final destination, but part of the journey.

About the role
In this newly formed role you will work close to the CEO and the management team and support them in their planning, administration and projects. We know that we need help with collecting and distributing meeting protocols, booking and confirming meetings, arranging travel plans and preparing material for management meetings. As this role is new you also have the opportunity to be a part in the definition of tasks, but a few more things we believe this role will include:

Proof reading internal documents and help us stay on top of even the smallest details

Planning, structuring and coordinating to help us stay efficient, aligned and up to date with the latest information and decisions.

Supporting in creating meeting presentations and enabling smooth collaboration in the management team.

Arranging events and bigger meetings and take lead on office activities.

About you

We are looking for a person comfortable with a high amount of administration, structure, planning in their daily job – but also managing situations where things can happen with short notice and the current plan for the day needs to be reprioritized. With previous experience working in a dynamic environment with high demand on service, structure, accuracy and many parallel tasks we believe you have trained your skills in asking questions, clarifying needs and pushing back when needed.

To succeed in this role, we also believe that you are:

Fluent in English and Swedish to communicate seamlessly with all our stakeholders.

Comfortable navigating in Microsoft Office – and other digital tools for project management that can make coordination and collaboration smoother

Proven administration and coordination skills.

About us

Our company build on over 60 years of experience in the parking industry, but the current Aimo Park was formed in 2019 when Sumitomo Corporation, a Japanese trading company ranked Fortune Global 500 for 25 consecutive years, acquired the operations in Sweden, Norway and Finland from the Dutch group Q-Park in order to invest in and position future mobility services. Aimo Park also has a daughter company for car sharing, Aimo Solutions.

Aimo Park is the leading parking company in the Nordics with around 370.000 parking spots on over 6000 locations, 800 employees, solid financial performance with millions of users and a turnover of 228M Euro.

Through our Innovation Lab, Aimo X, in Stockholm we continuously explore and experiment with new possibilities and opportunities related to mobility. We are looking for ideas that are unexpected but obvious, that create value for society, our customers and end users. And for Aimo Park.