Executive Assitant

Executive Assistant Universum Group consists of a global team of approximately 200 people based in 12 different locations from Shanghai in China to Philadelphia in US. We all work within the field of Employer Branding and we offer our clients services within Research, Communications and Consulting. We are now looking for a person to assist our CEO. You will be involved in all his daily activities working with both administrative and operational tasks. You will find yourself in the heart of the company and you will have the opportunity to learn a lot on how a company is run. The person that we are looking for has a high energy level, is professional at all times, adjusts easily to change and has the ability to shift priorities quickly. You are able to think ahead in the short term as well as helping the CEO plan long term. For the right person this position gives many opportunities for a future career within the company. [ Main Responsibilities .Efficient diary management including scheduling and co-ordination of all management and board meetings with agenda setting, preparation of presentations, catering and travel arrangements when required .Responsible for compiling management and board meeting notes and action plans and following up with individuals on their agreed actions .Booking of all travel for the CEO .Administration of expenses, processing of invoices and additional adhoc administrative tasks for the CEO .Project Management and co-ordination of all internal events including the annual global conference, internal education days, summer party, Christmas party etc. .Preparation of presentations and other material required by the CEO for client meetings, presentations at events, partner meetings .Client contact for the booking of meetings [ Professional Qualifications and Experience .Experience in administration and co-ordination with strong project co-ordination skills .Excellent oral and written communication skills .Business fluency in English and preferable in Swedish, additional language skills are seen as a merit .Commercially astute and market driven .Experience from developing and executing your own projects .Bachelor degree or equivalent .It is meriting to have experience form similar positions in an international environment [ Personal Skills .You are a positive team player who is comfortable in a dynamic environment .You are a high-performer who takes initiative .You are target driven and solutions-orientated .You are service-minded and have a positive attitude .You are a detail orientated person who really enjoys support and admin work