Executive CEO Assistant

The opportunity

At Polestar we are passionate about design, performance, and precision, obsessing over every detail and dedicated to improving the society we live in. With a strong commitment to excellence and a forward-thinking approach, we are looking for a highly organized and proactive Executive CEO Assistant to support our CEO in managing the demands of our organization.

The responsibilities

As the Executive CEO Assistant, you will be responsible for providing high-level administrative support to our CEO, ensuring smooth and efficient operations of the executive office. The successful candidate will play a key role in facilitating communication and collaboration across the company, managing the CEO's schedule, and handling various administrative tasks. We see the Executive Assistant as an important business partner in making our company run efficiently.

Responsibilities and tasks:

- Calendar and Schedule Management: This involves scheduling meetings, appointments, and events, as well as ensuring that the CEO is aware of his daily and weekly commitments.
- Communication: To serve as a communication hub for the CEO by managing incoming calls, emails, and messages, filtering and prioritizing them.
- Travel Arrangements: Planning and coordinating business trips including booking flights, hotels, transportation, and ensuring that all travel-related documents are in order.
- Document Preparation: Preparing documents, reports, presentations, and other materials. This may also include to format documents, conduct research, and ensure that materials are ready for meetings and presentations.
- Meeting Support: Organizing meetings, including scheduling, preparing materials. creating action items and follow up on tasks.
- Gatekeeping: Act as gatekeeper by screening requests for meetings or access to the CEO's time, prioritizing those that are most important or relevant to the executive's role and goals.
- Relationship Management: Building and maintaining relationships with other executives, clients, partners, and staff members.
- Technology Proficiency: Proficiency with office software, email systems, scheduling tools, and other relevant software is essential for the role.
- Adaptability: Executives' needs can change rapidly, and you must be adaptable and able to shift priorities quickly.
- Have an understanding of the Polestar business and strategy, being an ambassador of our Culture, Values and Ambitions.
Who you are

We are looking for you who wants to be part of the dynamic and innovative environment. You have a true interest in our business, curious mind-set, willingness to drive change and continuous improvement. This role requires exceptional planning and organizational skills with focus on quality and attention to details, being up to date with digital collaboration opportunities and new technologies. You are flexible, open-minded and bring creative solutions to the unexpected. We believe that you are inclusive and involving people in all levels, truly valuing, and promoting diversity. It is of advantage if you are skillful in networking.

We believe you have:

- An extensive professional experience from similar roles, in a global multicultural and diverse fast-paced business environment.
- Proficiency with office software (Word, Excel, PowerPoint, Outlook), email systems, scheduling tools, and other relevant software
- Ability to change rapidly, and able to shift priorities quickly.
- Significant knowledge of standard office administrative practices and procedures including purchase ordering and expense management.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills in English.
- Discretion and the ability to handle confidential information with sensitivity.
- Professionalism and the ability to interact with executives and stakeholders at all levels.


Polestar is an international company, with various backgrounds represented. English, therefore, is the language of written and spoken communication. And though we have a global presence, we maintain the growth-mindset. Change happens often at Polestar. But so does progress. Expect an accelerating, exciting environment.

The process

If the above matches your ambitions, be sure to apply. Our selection process is ongoing, and the job advert will remain open until it’s filled.

The Polestar journey is an electric one.