Executive Secretary in a rapidly growing, international company

Itinera is one of the main global players in the construction of large infrastructural projects, and civil and industrial buildings and operates in approximately 15 countries. We are currently expanding our activities in Sweden by starting up two new projects building the new Stockholm metro.
We are now looking for an Executive Secretary/Assistant to assist the Project Director/Area Manager with the management of daily business tasks. The Project Director is a Danish citizen, fluent in Swedish and English.
You will be working at our central project office in Solna.
Tasks may include, but are not limited to:
maintaining office systems, including data management and filing,
arranging travel, visas, and accommodation,
screening phone calls, inquiries, and requests, and handling them when appropriate,
meeting and greeting visitors at all levels of seniority,
organizing and maintaining calendars and making appointments,
dealing with incoming emails, eventually corresponding on behalf of the Project Director,
taking minutes of meetings at internal and external meetings,
carrying out background research and presenting findings,
producing documents, briefing papers, reports, and presentations,
organizing and attending meetings and ensuring the Project Director is well prepared,
liaising with clients, suppliers, and other staff,
organize working breakfast once a week.

When the Project Director is traveling or does not need your services, you will assist the rest of the team with comparable tasks.
Requirements:
Fluent in English and Swedish, both written and spoken.
Swedish driver’s license (B-körkort).
Ability to make independent decisions and judgments on routine procedural issues.
Strong interpersonal and communication skills.
Good sense of order.
Accomplished user of the Office package.

Merits:
Italian speaker
You will become a member of a very dedicated staff group consisting of many different nationalities.
Please, submit your application and CV in English. As we review applications on an ongoing basis, the position may be filled before the last date of application.