External Relations Assistant

The Communications and External Relations Division at the European Spallation Source (ESS) in Lund, Sweden, invites applications for an External Relations Assistant position.

Description of directorate/division/group

The External Relations Assistant will report to the Group Leader External Relations & European Projects. This Group is part of the ESS Communications and External Relations division, which is in charge of strategic and operation activities relating internal and external communications and stakeholder relations.

Description of main responsibilities

As External Relations Assistant your main responsibilities will be to support the administration and management of the group by:



• Weekly screening of relevant open calls and tenders on national and international level

• Setting-up, up-dating, and maintaining documents, which prove the exclusion and selection criteria in calls and tenders (e.g. CVs, scientific publication lists, balance sheets, case studies etc.)

• Supporting the drafting of grant applications

• Supporting the timely submission of all necessary reporting to grant providers and project leaders

• Maintenance of the address database and External Relations management tool

• Process invoices, reimbursements, purchase requests and time reporting for employees and consultants

• Setting-up the administrative documents and budget proposals

• Supporting the management of existing grants

• Support of In-kind contribution activities

• Organization and follow-up of Partner activities in ESS member countries

• Support the coordination and organization of formal non-procurement relationships and activities with industrial partners

Qualifications

To be successful and perform well in this position, you have:



• Professional experience form a similar role

• Experience in managing publicly funded activities

• Academic degree in a subject relevant to the portfolio of the tasks

• Deep knowledge of the EU institutions and the decision-making processes, as well as the developments in the field of Research and Innovation, Enterprise and Industries, Education and Regional Policy, including the respective funding programme schemes.

• Experience of working in an international environment is essential

• Excellent oral and written English skills are a prerequisite; knowledge of other European languages would be an advantage

The position is a one-year temporary employment. Your work place will be situated in Lund, Sweden.

What ESS can offer

At ESS we offer people with talent and passion a unique opportunity to be involved in the development and building of a world leading facility for materials research. Besides attractive employment and relocation conditions, the flexibility to balance work life with private life and good opportunities to further enhance your skills; you will also enjoy being part of an organizational culture that promotes and supports internal career growth.?We pride ourselves in having successful collaboration across different functions, and as the facility continues to grow we will keep nurturing the international and vibrant environment welcoming people from all across the world.

Application & Contact

Please provide your curriculum vitae and covering letter in English by clicking on “apply” and following the instructions. Please note we only accept applications via the ESS website.

The deadline for applications is 9th of July 2014. For further information regarding the position please contact Ute Gunsenheimer, ute.gunsenheimer[at]esss.se and for further information regarding the recruitment process, please contact HR Officer, Kristina Bacos, kristina.bacos[at]esss.se. 

We look forward to receiving your application.