Facility Manager

About usIn 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at heart.
We’re fast, both in terms of parcel delivery and when it comes to growing our business. So far our journey has taken us from Sweden to the rest of Scandinavia and parts of continental Europe, but we have no plans on stopping anytime soon. As we continue to expand, the complexity of Instabee grows in parallel. With that in mind, we’re now looking for you to help us on the journey ahead.
About the roleAre you a highly organized and proactive individual with a passion for creating exceptional workplaceexperiences? We are seeking a dynamic Facility Manager to join our team and take full charge of ouroffice in Stockholm and support our other offices in Oslo, Copenhagen, Helsinki and Amsterdam! If youhave a knack for managing office operations, negotiating contracts, and ensuring a top-notch workingenvironment, we want to hear from you!Key Responsibilities Lead and manage the office team. Oversee workplace experience initiatives to keep things exciting and engaging for everyone. Facilitate effective internal communication and keep everyone in the loop. Manage all office-related contracts, procurement, and budgets for the Stockholm office,ensuring we stay on track. Ensure health and safety compliance and manage safety committee reporting. Oversee security, including ISO compliance, alarms, cameras, and access control. Develop and manage office seating plans to keep our workspace functional and comfortable. Establish and enforce office policies and guidelines to keep things running smoothly. Maintain high standards of cleanliness and service to make our offices welcoming andprofessional. Manage and update the office intranet with the latest info and updates.In addition to your responsibilities in Stockholm, you will: Take on similar duties for offices in the Netherlands and Norway, including contractnegotiation, procurement, security, seating plans, and internal communication. Manage existing tenants and handle leasing. Assist other offices across our markets as needed. Handle invoices related to our offices. Oversee office sustainability reporting for all markets.
Qualifications Proven experience in facility management or a similar role. Strong leadership and project management skills. Excellent negotiation and contract management abilities. Proficiency in budget management and procurement. Knowledge of health and safety regulations and best practices. Familiarity with security systems, including ISO standards, alarms, and access control. Strong organizational and communication skills. Ability to manage multiple tasks and projects simultaneously.
If this is you, we really can’t wait to meet you!
What we offerWe can promise you that you will be challenged, develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working - this is the place for you!

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer:
Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm. Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends!Rooftop Fridays: Chill out at our Friday rooftop bar with the best views in town Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time. Flexible Hours: Hybrid setup with working hours that adapt to your lifestyle. Parental Pay for Six Months: Step away from work and provide the best careand love to your little one. A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year!

This recruitment process consists of personality tests via Alva Labs and background checks as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes in Sweden.
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