Facility Project and Contract Coordinator

The Project Support & Administration Directorate at the European Spallation Source ERIC in Lund, Sweden, invites applications for a Facility Project and Contract Coordinator

Description of directorate/division
The General Services Division is responsible for ESS offices, workshops and labs including facility services, office planning, reception and back-office support.  

Main responsibilities 
As Facility Project and Contract Coordinator, you will be part of the General Services team, providing support to and assuring the effective and safe usage of all ESS facilities. You will be working closely together with the facility management function in meeting the requirements and needs of the organization regarding offices, technical areas, workshops and labs.

Managing the short and long-term office planning, providing an efficient and safe working environment for ESS employees and project activities, actively working with contract management and supplier relations will be some of your key tasks - this to ensure facility management and general services needs are being met. You will also act as primary contact towards landlords and service providers and support the facility management function with contracting of third party facility services.

As Facility Project and Contract Coordinator, you will be expected to manage both smaller and larger moving and refurbishment projects. You will prepare business cases and documentation for decisions and support the facility management function in developing processes and requirements for procuring future services and systems.

Our work environment is characterized by fast growth, high rate of work, and an international atmosphere with highly academic personnel. You must therefore enjoy the diversity of such, and have a personality suited for the challenges it holds. In this growing organization, you will have the possibility to take part in developing new routines and processes. Our work environment is exciting and forward thinking and relies heavily on personal initiative.  

Qualifications
You have a university degree and several years of experience working with facility coordination including procurement, developing requirements, service and contract administration. Training and experience from project management is required, as is the ability to work on a strategical as well as practical level.

The role requires a holistic mindset and a solution oriented approach to manage a variety of activities, projects and tasks. As the work consists of service to the organization, you are able to handle stressful situations and know how to prioritize the work. You are a team player using your sound judgement when making decisions. You handle both internal and external relations in a professional and collaborative manner.

To be successful you have very good interpersonal skills and can easily communicate in both Swedish and English, in writing as well as verbally. Knowledge of other European languages would be an advantage.

The computer is a daily tool and you are an experienced user of MS Office. You should also have knowledge of working with IT to a high standard of excellence. As the work requires regular visits to ESS different locations, driver’s license B is required.

What ESS can offer 
At ESS we offer people with talent and passion a unique opportunity to be involved in the development and building of a world leading facility for materials research. Besides attractive employment and relocation conditions, the flexibility to balance work life with private life and good opportunities to further enhance your skills; you will also enjoy being part of an organisational culture that promotes and supports internal career growth. We pride ourselves in having successful collaboration across different functions, and as the facility continues to grow we will keep nurturing the international and vibrant environment welcoming people from all across the world.

Duration & Location
The position is permanent with six months’ initial probationary period. Your work place will be situated in Lund, Sweden.

Start date
The position is to be filled as soon as possible. 

Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on “apply” and following the instructions. Please note we only accept applications via the ESS website.

The deadline for applications is 14 May, 2017.

For more information regarding the ESS recruitment process, please follow this link https://europeanspallationsource.se/ess-recruitment-process. For further information regarding the position, please contact Deputy Director for Project Support and Administration & Head of General Services division, Therése Welander, therese.welander[at]esss.se. For further information regarding the recruitment process, please contact HR Business Partner, Linda Sima, linda.sima[at]esss.se.