Financial Assistant

Financial Assistant
Geneva, Switzerland

Company Description:
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description/Introduction:
Great technology needs great people! Are you a self-motivated financial assistant with strong organizational, analytical skills and customer-service oriented? Join us to provide a seamless service to the department. CERN, take part!

The Technology Department is responsible for technologies which are specific to existing particle accelerators, facilities, and future projects. In the TE department, included in the Accelerator and Technology Sector, under the overall supervision of the Departmental Planning Officer, you will contribute to the budget management, financial accounting and reporting, performance planning and monitoring, to support the efficient and effective utilization of resources and strengthen the financial performance of the department. You will be active in central activities essential to the smooth running of the TE department with numerous interactions with group leaders and business stakeholders.

Functions:
As Financial Assistant in the Group Leaders Office of the Resources Apprentices and Safety (RAS) Group, you will be part of a small, versatile team providing support to the high-level management on the planning and monitoring of financial expenses and personnel. Additional tasks performed by the team include data management, participation in regular accounting book-closes, financial follow up on specific activities, and the production of reports and/or statistics as requested.

The Financial Assistant will contribute to all financial processes related to operation activities and projects, in addition to the planning of personnel. You will work in the back office and will take on the following responsibilities:

-Maintaining the planning tool up to date in terms of resources (material and personnel) throughout the year and after each financial process
-Preparing the related files to be distributed to group leaders for each financial process during the year
-Following-up of accruals, orders and pipelines every 3 months and contributing to book closing each end of the year
-Carrying out regular analysis, controls and reports on financial expenses or planning as requested
-Collaborating with both clients, internal stakeholders and external contacts.

In the spirit of flexibility within the team, ensure back up of colleagues. This post requires strict confidentiality and full respect of data privacy.

Qualifications:
Higher administrative diploma or equivalent relevant experience in the field of finance, accounting or a related field.

Experience/ The experience required for this post is:

-Demonstrated experience as financial/accounting assistant either as first line or back-office support for a large community of customers in a multicultural environment.
-Demonstrated experience in multi-tasking, dealing with tight deadlines and a large volume of work.
-Demonstrated experience in the interpretation of financial rules and procedures as well as in their application.
-Proven experience in using a diverse set of modern office computing tools and in maintaining and archiving data and documents.
-Accounting and/or financial reporting experience would be an asset.

Technical competencies:
-Customer service
-Financial reporting and analysis
-Personnel and material resources planning
-Use of office software packages: in particular the use of MS excel

Behavioural competencies:
-Demonstrating Accountability: working conscientiously and reliably; delivering on promises
-Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind
-Communicating Effectively: providing others with timely information
-Working in Teams: building and maintaining constructive and effective work relationships
-Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements

Language skills:
-Spoken and written English: ability to understand and speak in professional contexts as well as the ability to prepare/draft and/or translate accurate texts.
-Ability to understand and speak French, or a willingness to acquire such skills quickly.

Additional Information
Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 14.11.2023.

Employment Conditions:
Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: TE-RAS-GLO-2023-119-LD

Benchmark Job Title: Process/Services Assistant