Fleet Coordinator

Corporate Overview:
Avis Budget Group EMEA Ltd is a leading provider of mobility solutions across Europe, Africa and the Middle East, where it operates the globally recognised Avis, Budget and Zipcar brands.
Avis Budget is a trusted brand with a long history of innovation in the car rental industry and is one of the world's top brands for customer loyalty, with a commitment to true convenience and exceptional service with the Avis human touch.
The Avis brand operates across six continents via a network of over 5230 locations in 166 countries, through wholly-owned subsidiaries in 21 corporate countries complemented by licence arrangements in a further 145 countries.
The Budget brand, serves customers across six continents, through more than 3,900 locations in 124 countries, including over 800 airports. Budget is an industry leader in providing vehicle rental services to value-conscious travellers worldwide.
Where possible and for customer convenience, the Avis and Budget brands share the same rental locations at many airports, railway stations and other key locations across Europe.
Zipcar is the world’s leading car sharing network with more than 775,000 members globally.
Avis Budget Group EMEA Ltd is owned by Avis Budget Group, Inc. (NASDAQ: CAR), which operates and licenses the brands throughout the world. For more information, visit www.avis.com, www.budget-international.com or www.zipcar.com.
Role Summary:
As a Fleet Coordinator, you will be responsable for the administration of our rental cars
Responsibilities will include but will not be limited to:
Send daily vehicle report to the Operations team (stations)
Control that new cars acutal has arrived
Work with soldcars – in salesreport, close the in systems and deregister cars ín Transportstyrelsen system.
Order final invoices and residual value invoices from finance company
Send final invoices to dealers
Control which sold cars the dealers have paid for and follow up if payment has not been made according to agreement.
Make sure environmental bonus has been paid out and update information in team reports
Invoice difference invoices to dealers
Send environmental report
Manage servicecodes, yearly inspection and service in system (Wizard)
Create Make Model codes to our Licencees
Provide Licensees with MVA numbers
Manage and reply to questions and request coming in the fleet teams email group inboxes
Approve invoices
Send reports to our finance department
Make sure all our contact persons and mail address are up to date
Install new cars
General administrative duties as required.
Support Logistic coordinator with booking transports and cover during holiday or sickness
Support and help with financing new cars if needed


Key Accountabilities:
Manage our end-of-life cost for our vehicles efficiently and follow up with stakeholders so we get paid.
Support the stations with daily fleet report so they can plan their rentals and utilisation
Manage fleet group inboxes and makes sure emails are replied and followed up on



Role Requirements:
Previous experience in an administrative role would be preferable
Proficiency across the Microsoft suite of products, particularly Excel
Ability to learn new technology.
Demonstrates flexibility and able to work within a demanding environment
High initiative, hands on and an ability to work efficiently
Communication: Communicates effectively with individuals within the organization, with customers and business partners



If this is of interest, please apply today! We hope to hear from you.