Fleet Manager

Who we are

Over the course of the past five years we have grown to a business of over 900 Instaboxers united by a single purpose; providing the most uncomplicated shipping experience known to man. We want to change the industry and not only be a part of the future, but to drive development towards it. It should be easy to shop online and therefore we offer our customers a fast and smooth shipping service - all in order to make everyday life easier. We allow our customers to shop from any of our e-commerce partners and pick up their products in one of our conveniently located Instaboxes. We’re fast, both in terms of parcel delivery and when it comes to growing our business.

So far our journey has taken us from Sweden to Denmark and Norway & the Netherlands but we have no plans on stopping anytime soon. We now seek a Fleet Manager and hopefully, that is where you come in…..

What you will be doing

As a Fleet Manager at Instabox, you are responsible for the entire vehicle fleet. This means that you will be the contact person for everything related to our cars and ensure that our fleet is efficiently managed. You report to our Head of Logistics Nordics and work closely with our production sites. You also have close internal collaboration with key teams as Logistics, Production, Purchasing, Finance, Tech & Product, and last but not least our Customer Support.

Specifically, your tasks will include but not be limited to:

- Manage efficiently a fleet of +300 C/B trucks, from strategy definition to implementation, with the objectives to minimize downtime while keeping control of fleet costs, finding efficiencies, and securing a safe & sustainable fleet
- Own fleet management processes & systems requirements on the Nordics level, including truck specifications & ordering, maintenance, inspection & damages, service, fuel, rentals, equipment (e.g. trailers), buyback, etc...
- Lead and own projects related to fleet, including electrification, HVO, eco-driving, home deliveries, making sure that fleet requirements from commercial and operations are met
- Evaluate fleet performance, performing cost analysis and executing on a plan to continuously improve fleet efficiency and reporting progress to different stakeholders including finance
- Plan fleet volumes according to business plan and communicate effectively with stakeholders to secure the supply/operational plan is aligned with the commercial plan, as well as to make sure systems requirements are understood & implemented
- Team: manage one direct report for running fleet operations


About you

- Master’s degree in Engineering, Business Administration, Operations Management / Logistics or related field
- +5 years’ experience in large-scale fleet management, setting up operational processes & systems from scratch to implementation at scale
- +10 years’ overall industry experience, ideally with some knowledge of specifications/maintenance for truck
- Having managed a large value chain with trucks/vehicles, including inventory management, shipments, logistics or production
- Strategic thinking skills but also detail orientated, with the ability to zoom in and out
- Analytical, comfortable either using analysis generated by others or generated yourself in Excel/GoogleSheets
- Structured, organized to run several projects simultaneously
- Results driven with bias towards action
- Excellent interpersonal skills to engage our team of Site Managers
- Ability to work under pressure and meet tight deadlines
- Strong written and verbal communication skills in English Swedish, Danish, Norwegian is a plus
- Driving license and flexibility to travel


We offer you

The chance to be part of an amazing team sitting at the helm of one of Europe’s most exciting companies. We promise you that you will have the opportunity to utilize every tool in your toolkit and work with talented and ambitious people who strive for excellence. The journey ahead is what excites every Instaboxer today and believe us when we say that we are just getting started. Then there is the engaging culture, centrally located office, other benefits and so much more. But we will get to that in due time. We really can’t wait to meet you.