General Accounting Administrator

Job Summary:


NAVBLUE, an Airbus Company, is currently seeking a General Accounting Administrator to join our growing team. The General Accounting Administrator supports the accounting function. The GA Administrator is responsible for providing accounting, reconciliation, and transactional activities within the Finance department. The individual is an effective, confident communicator, thrives on learning, enjoys collaborating with colleagues to help deliver results, yet can work effectively under minimal supervision and direction, and expects that hard work is required to do great things. This role requires collaboration within the global Finance team, as well as with other departments within NAVBLUE.






Responsibilities:


Accounting
General Ledger accounting
Monthly reconciliation of General Ledger
Daily cash reporting
Liquidity reporting
Monthly company VAT-reporting
Monthly employee TAX and employer contribution reporting





Expense Reports Administrator
Processes expense reports and credit card payments
Handle all inquiries pertaining to expense reports
Ensure that all monthly closing activities are accurately completed on time
Produce payment runs and maintain appropriate file



Account Payable Administrator
Data entry of invoices
Verify and process supplier invoices for payment within the agree terms
Handle portal payments and money order requests on demand as requested
Proactively identify and solve discrepancies, obtain approvals and follow up on outstanding issues
Set up new vendors and suppliers in accounting software and in the bank
Handle all inquiries pertaining to accounts payable
Ensure that all monthly closing activities are accurately completed on time
Maintain confidentiality of all information received from the supplier /company
Monthly account reconciliation of assigned accounts
Maintain master list of supplier & vendor contacts



Accounts Receivable Administrator
Invoicing customers on a monthly, quarterly and annual basis
Validate customer usage prior to invoicing customer
Reconcile customer invoicing versus usage and process the adjustment invoice
Subject matter expert on assigned customers and related collections
Work with internal team as well as customers to collect outstanding amounts
Work with various stakeholders within NAVBLUE to resolve customer issues
Critical eye with the ability to determine if the information presented is accurate and strive to find the correct data
Read and interpret customer contracts with assistance from contracts and management
Take customer contracts and convert them into the invoicing structure
Reconcile usage report and ensure customers are invoiced according to contract
Monthly end procedures incl. general ledger account reconciliation & calculating allowances



Other Duties
Responsible for adhering to department internal controls
Improve department internal controls where required
Work with external auditors and advisors as required
Maintain confidentiality of all information received from the employees
Provide assistance and support to other accounting department staff as required
Other duties as assigned
Support Finance Manager NBA with Support Functions Controlling activities as well as for N-OC
Prepare monthly payrolls for review and approvement
Responsible for On-Boarding/departure processes
General HR requests
EEDB focal point







Required Skills/Experience:
Promote teamwork
Problem-solving capabilities
Open to adapt to a changing environment
Continued process improvement mindset
Good communication skills (both written and verbal) English, Swedish





Qualifications:
Secondary Education in Finance or related field








How to Apply:
Candidates who are interested in joining the NAVBLUE team are invited to submit their resume and cover letter, highlighting their work experiences and skills via email to talent@navblue.aero.


We thank all applicants for applying. Only selected applicants will be contacted.


NAVBLUE, an Airbus company, welcomes and encourages applications from people with disabilities. Accommodations will be available on request for candidates throughout the entire recruitment and selection process