Grants and funding manager

The Grants and Funding Manager role is a new position at SEI HQ. The successful candidate will play an integral part in our ongoing fundraising efforts, working closely with HQ line management, the finance department and senior management to enhance our professional grants and funding management procedures and ensure joint ownership and an overview of the project portfolio from pipeline to closure.
The main part of the role is to develop and maintain appropriate processes for research project proposals at SEI HQ from pipeline to closure. You will be responsible for developing and maintaining decision support for resource planning in projects and ensuring adequate quality assurance procedures related to the full project cycle are in place and upheld. You will ensure updated information on incoming and ongoing projects is available and regularly used to enable a good overview of the implementation status of the portfolio and inform decisions on forward planning. In this part of the job, you will work closely with HQ line management and the finance department. You will chair the weekly meetings of the HQ Operations Committee responsible for the operational day to day management of SEI HQ.
In addition, you will lead work to increase competence for proposal writing at SEI globally. This includes ensuring appropriate guidance material on the intranet and that colleagues are regularly trained in proposal writing. In this part of the job, you will collaborate with the Head of Knowledge Management and the Global Research Committee.
We expect you to shape and develop this position over time to create demand for your professional services by actively reaching out to colleagues in HQ and SEI globally. We also expect you to be proactive by suggesting new ways of working with project portfolio management and proposal fundraising at SEI.
The successful candidate will report to the Operations Director and be part of a small global team of experts working on quality in research and engagement operations, strategy results follow-up and learning, global knowledge management, IT and information security.
Duties and responsibilities
Develop and uphold project portfolio management processes for proposals, grants and projects
Provide decision support for resource planning, including procedures and systems
Support researchers and project managers in research proposal development, including items such as administrative data, statistics and reference projects
Develop and maintain intelligence on funders’ terms and conditions
Organize activities that increase competence for proposal writing and fundraising at SEI globally, including documentation for the Knowledge Management Hub
Chair HQ Operations Committee (operational decisions on day to day functions at SEI HQ)
Prepare information on projects and proposals as basis for decisions on employment changes.

Who you are
You thrive in a work environment that encourages you to identify problems and propose solutions. You have strong communications skills and are very good at building professional relationships and nurturing them to enable organizational change. You have the capacity to quickly familiarize yourself with new topics and explore new areas of research across fields. You are a self-starter and equally comfortable working independently as well as in collaboration with others. You reach out for support and proactively ask for input from others. You enjoy and are comfortable leading meetings, people and processes, and are comfortable making decisions. You have a genuine interest in sustainability issues and are motivated to contribute to the overall mission and vision of SEI.
Formal qualifications and knowledge
Required
Academic qualification in field relevant to position such as economics, business administration or information or data science. If you have another degree, please explain why it is also relevant.
High proficiency working with numbers and excellent working proficiency in Excel
At least 8 years’ experience working with research funding and/or business development at a research organization, public agency, university or knowledge-based company
Experience from and interest in developing systems support for project portfolio management and monitoring

Desirable
Knowledge of how to use and apply dashboard software such as PowerBI
Experience from grants office at Swedish university or research institute
Documented knowledge of and working with EU funding sources, including Horizon Europe, either as advisor or managing projects
Excellent command of Swedish language.

Employment at SEI HQ includes:
Collective agreement, including occupational pension and many other collectively agreed benefits
Annual healthcare contribution and additional benefits connected to promoting employee well-being such as yearly health checkups
Opportunities for professional growth and development
Flexible working hours, 37.5-hour work week and a generous number of vacation days
Being part of a world-leading organizational that works to bridge science to policy and practice in the fields of the environmental and development.

Additional information
This is a full-time permanent position with placement at SEI HQ in Stockholm, Sweden. We apply a standard six-month probation period. The start date is as soon as possible or by arrangement.
You do not need to be a Swedish or EU citizen nor have a work or residence permit in order to apply for a job at SEI HQ. However, for this position, preference may be given to candidates with working proficiency in Swedish.
SEI has a hybrid work environment, which allows employees to share their time between the SEI office and working remotely from their homes in Sweden.
Recruitment timeline
We expect to hold the first round of interviews from 17-18 January 2023 and the second and final round from 30-31 January 2023. Candidates invited for a second interview will be asked to complete a written assignment before the interview. We aim to finalize recruitment by mid-February 2023.
How to apply
Please submit your application as soon as possible. We are continuously reviewing applications, so we strongly encourage early applicants. We only accept applications in English that are submitted through our recruitment system. Please apply online using and include:
Cover letter highlighting relevant qualifications and experience and why you are motivated for this position
Curriculum vitae.