Head of Risk Management and Quality Assurance

Head of Risk Management and Quality Assurance – Group Internal Audit
Group Internal Audit is a function dedicated to:
Provide the Board & Executive Management with an independent, objective and risk-based assurance on the effectiveness of governance, risk management and control processes
Provide independent and objective advices and insights to deliver visible value to the business, improving the company’s organization and strengthening its internal control
Developing talents & future leaders



Main responsibilities
The Head of RM and QA’s main activities and responsibilities involve:


For the Risk Management part of the role
Refine the Entreprise Risk Management (ERM) methodology
Coordinate the end to end process of risk assessment for the entire VG integrating the various risk assessments carried out by different businesses and functions (e.g. Compliance, IT, Security) in the company
Manage the annual Group risk assessment processes with Truck Divisions/Business Areas and Group Functions (TD/BA/GFs) and senior management and governance bodies (including governance boards and councils)
Contribute to assessing risks in alignment with other assurance functions (i.e. Internal Control, Compliance, Internal Audit, Security, IT)
Help TD/BA/GFs identifying the right resources/structures for running their ERM process
Perform continuous training of risk coordinators in the respective entities running ERM
Identify, select and implement suitable risk management and reporting tools to enable further improvement of the risk management process
Conduct the top-down risk assessment with the Volvo Board and the Executive Team (ExBoard),or any other TD/BA/GFs representatives as needed, to identify key threats, opportunities and mitigations
Proactively engage with TD/BA/GFs across the risk management process, possibly supporting risk assessment workshops in the main entities and sharing best practices with the objective to embed the risk assessment into the business cycles and obtain a deep understanding of the business risks for each entity (and facilitate the consolidation)
Review of ERM reports and challenge entities’ risk assessment results
Identify global/ regional risk trends as input for risk assessments
Link risk insights to operational actions and mitigation solutions
Identify, extract and summarize relevant risk information from external sources
Perform the consolidation of risk assessments into a Group ERM report to be approved by the ExBoard and the Audit committee(AC)/Board
Analyse and decide or the required enablers to carry out this process (in particular the system part)
Prepare the risk section of the VG annual report (TBD)

For the Quality Assurance part of the role
Developing, maintaining and operating an effective quality assurance system ensuring effectiveness, efficiency and consistency of audit processes, as well as compliance with professional Internal Auditing standards, this can include leading a IIA certification process of the Volvo IA
Driving a continuous improvement process in the audit methodology in coordination with the Audit Directors
Setting and operating performance KPIs of the function, including Risk Management
Coordinating knowledge development and sharing inside and outside the Audit team (i.e. audit process & methodology, audit guides, best practices, link with VICS and ITGCs frameworks and testing plan)
Defining with the Audit Directors the needs and preparing audit team training plans and materials
Coordinating audit planning activities (preparation, progress tracking, capacity planning) in cooperation with the Audit Directors
Reflecting on the audit tools (e.g. Sharepoint or any audit tool, knowledge platforms, intranet) in conjunction with the reflection on the Risk Management tool
Coordinating effective communication and relationship management with audit stakeholders
Preparing ad-hoc analysis requested by the SVP – GIA including the needed material for the Quarterly updates with the TD/BAs
Consolidate observations per domain to benefit the Group continuous improvement ambitions
Supporting SVP - GIA on the preparation of the department’s budget and follow up of costs
Supporting SVP - GIA on the staffing, recruitment needs and performance review process

Job dimension


Direct reports
Two team members for the Risk Management team
Two team members in the Quality Assurance team

Reporting lines
The Head of RM and QA reports hierarchically to the SVP - GIA

Location
Gothenburg, at VG head quarters


Key interfaces, stakeholders and relationships:
Audit Directors in regards to audit process quality & improvement matters, audit plan preparation and tracking, performance tracking, training
All key Group stakeholders for the ERM process (Audit Committee, EMT, GFs)
Strategic and independent partner for allocated GFs possibly
Assists the SVP - GIA in his/her external representation responsibilities (e.g. involvement in benchmarks, professional associations)
Acts as deputy of the Head of GIA

Profile required


Level of education/qualifications required:
MBA, Master of Science or equivalent as a minimum

Specific work experience:
Mandatory
15-20 years of experience in various roles at the VG, ideally combining operations and functions
confirmed successful experience in Finance or Internal Audit/External Audit at a senior managerial position in a global environment (preferably of an industrial company)
IS/IT savvy

Considered as an advantage:
Experience of ERM and risk management as a whole

Technical / functional skills:
Mandatory: Strong analytical and facilitation skills

Behavioural competencies:
Integrity, alignment with Group values (Change, Passion, Customer Sucess, Perform, Trust)
Objectivity, courage, independence, fairness
Diplomacy, listening skills, communication skills
Interpersonal skills, at ease in coaching people
Ability to evaluate risks in the context of the Group strategic priorities
Result orientated

Leadership & managerial abilities:
High level of respect in intercultural environments
Facilitation skills and “transversal leadership”
Internal-customer orientation
strong interpersonal skills to support the SVP in the team spirit

Language skills:
English. Another language (Swedish, German, Spanish, French…) as a plus