HR Administrator to Médecins Sans Frontières Sweden

The role
As the Human Resources Support Officer (HRSO) you will be part of a professional HR team (15 people) and work closely together with the other HRSO´s (3 people) to support deployment of staff going to MSF programs. It is a service-oriented position and you work to ensure qualitative HR administration to fulfil MSFSE’s accountabilities as a responsible employer. Your main focus will be to ensure contracting and insurance coverage for a specific staff group related to non-Swedish residents, approx. 120-150 individuals over a year.
Main responsibilities
Developing and managing all administrative aspects related to non-Swedish residents, including but not limited to:
Preparing written briefing and de-briefing documents to inform about contracting details and insurance coverage
Preparing contracts and amendments of contracts
Registering staff on insurances and pension schemes
Preparing monthly payroll, reports and statistics
Ensuring administrative HR policies and processes are followed and actively works to identity new needs and developments based on these

We are looking for you with
Strong commitment to MSF principles and humanitarian values
Proven skills and competence in HR administration with a minimum of 2 years relevant working experience.
Previous experience of managing payroll for a mid-size organization (50 – 150 employees)
Fluency in written and spoken English and minimum B2 level in Swedish language
Demonstrable skills in attention to detail and accuracy
Solid and proven IT skills, ideally intermediate level Microsoft Office, particularly Excel and Word.



As a person you have exceptional organizational skills and have the ability to prioritize and juggle a wide range of tasks in a reactive environment. You have excellent communications skills combined with a ‘can do’ attitude and is committed to understand the needs of others. As our work demands constant change, you are able to work in a dynamic and challenging environment.
It’s valuable if you have
Previous MSF experience and/or NGO experience
Previous experience of Visma payroll tool
Further education and/or academic qualification in Administration, or Human Resource Practices.



The social environment at MSF Sweden
As an employee at MSF Sweden you will be part of a movement providing people with medical aid and humanitarian care. We work in an international, informal and welcoming environment. All of us working for MSF Sweden have a strong engagement to our common goal, saving lives and alleviate suffering. We are a value-based organization which is strongly felt whether you work in the field, as a volunteer or in the office. We work in teams, which means we all must take responsibility, trust each other and work on giving and taking feedback. We are easy going and never hesitate when someone needs our help. We want you to feel respected, whoever you are. Working at MSF means you have the possibility to take initiative and, in that way, learn and grow, both on an individual and a team level. To be able to save lives and alleviate suffering, communication is essential, both internally between the office and field, and externally from us to the world.

Employment terms and conditions
Type of contract: Fixed term contract
Contract duration: 12 months
Work hours: 37,5 hours/week is full time (possibility to use flex)
Salary: 29 044 SEK/month
Benefits: Pension, health insurance, life insurance, travel insurance, insurance for work related injuries, wellness contribution (2000 SEK/year)
Vacation: 27 days/year
Entry date: As soon as possible, no later than 1st of October 2021
Full compensation day 1-14 of sick leave

You need a valid work permit to work in Sweden.
As an employee with MSF Sweden you are bound by the collective bargaining agreement for non-profit organisations between Fremia and Unionen & Akademikerförbunden.
Apply no later than 29th of August with resume and cover letter. We only accept application through our recruitment system due to GDPR. MSF values diversity and is committed to create an inclusive working environment. We are an equal opportunity employer, who welcomes all qualified applications. We encourage you to apply without a photo in your CV and only focus on presenting achievements, skills, and experience relevant to the job.
Questions regarding the role? Please contact Tsione Thybäck (interim HR Administration Unit Manager) at tsione.thyback@stockholm.msf.org. Local Union Representative (Unionen) is Petter Hägg, petter.hagg@stockholm.msf.org
We are looking forward to review your application!
Doctors without Borders/Médecins Sans Frontières (MSF) is an international medical humanitarian organization determined to bring quality medical care to people in crises around the world, when and where they need regardless of religion, ethnical background or political view. Our fundamental principles are neutrality, impartiality, independence and medical ethics. In Sweden we raise funds, recruit field workers, communicate, advocate for change and provide operational services to contribute to saving lives and alleviating suffering in the world. We are around a hundred people working for MSF Sweden at our office at Liljeholmen, Stockholm.