Internship - Office Manager

Introduction
At AlBirunia, smooth processes and systems are the key to our success for a sustainable green energy providing.
We're looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving.
The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the organization and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources and cultivate relationships with vendors
Respond to requests and questions about office operations

Responsibilities
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as the main point of contact in the reception area and keep management informed regularly via performance reports
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Required skills and qualifications
Two or more years of experience in office management
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain the confidentiality of company information
Excellent written and verbal communication skills in English & Swedish.


Preferred skills and qualifications
Bachelor's degree or equivalent
Experience in developing internal systems
Advanced computer skills and experience with online platforms


Place of Internship
Sweden
Germany
Egypt



Benefits
You will enjoy a happy and dynamic team
Continues knowledge enriching with renewable energy industry, especially solar
Happy reluctant events and seminars
Training Courses
Remote and onsite working



Öppen för alla
Vi fokuserar på din kompetens, inte dina övriga förutsättningar. Vi är öppna för att anpassa rollen eller arbetsplatsen efter dina behov.