Junior Administrative Assistant

Company Description:
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description/Introduction:
Are you able to perform multi-tasking of administrative, organizational, and operational assignments? Can you prepare various kinds of documents, organize meetings and events, and work with databases and financial reports? CERN is looking for a Junior Administrative Assistant to provide management support to a number of EU projects coordinated by CERN. Take part!

The EU Support Office of CERN (https://cerneu.web.cern.ch/home-page-eu) is looking for a dynamic, service-oriented assistant with experience in the management and administration of EU or national projects or grants.

The EU Support Office oversees the participation of CERN in the EU programmes for research and innovation, and takes part in the preparation and implementation of EU projects, carried out at CERN.

Functions:
As Junior Administrative Assistant, you will join the Project Management and Operational Support Section of the EU Support Group of CERN, and you will contribute to the administrative and operational management of several EU projects.

Your main functions will include:
- Assistance in the daily running of EU projects, incl. taking minutes / notes of meetings;
- Organization of user visits to CERN and reimbursement of travel expenses;
- Organization of project meetings and other events, including preparation and maintenance of sites for electronic agenda and online registration;
- Assistance in drafting reports for the European Commission, including preparation of graphs, charts and tables;
- Maintenance of web sites and electronic documentation and databases of EU projects;
- Collaboration at operational level with external and internal stakeholders on aspects related to the implementation and administration of EU projects.

Qualifications:
Technical certificate or general secondary education or equivalent relevant experience in the field of administration or a related field.

Experience:
- Demonstrated experience as team or project assistant, preferably in a research organisation or in international environment;
- Experience with the administration of research and innovation projects and grants;
- Experience with the management of EU projects would be an asset.

Technical competencies:
- Customer service;
- Event organisation and management;
- Minute-writing;
- Use of office software packages: professional knowledge of Word and Excel;
- Use of web publishing tools (Drupal).

Behavioural competencies:
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind; delivering high quality work on time and fulfilling expectations.
- Communicating effectively: providing others with timely information; ensuring that information, procedures and decisions are appropriately documented.
- Working in teams: building and maintaining constructive and effective work relationships; gaining trust and collaboration from others.
- Demonstrating accountability: working conscientiously and reliably; delivering on promises.
- Managing self: working well autonomously; taking on activities and tasks without prompting; taking initiative beyond regular tasks and making things happen.

Language skills:
- Fluent spoken and written English: ability to understand and speak in professional contexts, as well as the ability to draft/prepare accurate texts.
- Working knowledge of French would be an asset.

Additional Information
Eligibility and closing date:

Diversity (https://diversity-and-inclusion.web.cern.ch/) has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States (https://home.cern/about/who-we-are/our-governance/member-states).

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 12:00 CET 25.04.2022.