Junior IT Asset Assistant

We are looking for a Junior IT Asset Assistant for an international company in Gothenburg. Start ASAP!

Assignment Description:
The client is a competence center delivering generic and scalable services & capabilities to many of the companies within the group in Europe. Within Digital Ability & Engagement Department we deliver IT Asset Management services to these companies. Currently we have a large intake of new customers and services and are therefore looking for an IT Asset Assistant to expand our IT Asset team. The role is considered junior, but there are great opportunities to learn and grow with us as previous assistants have.

Responsibilities and objectives:
Secure that proper documentation is available and create Purchase Request and Contract approvals
Work with Stakeholders to secure that the contracts can be approved and signed
Prepare and collect requirements/specifications for Purchase Requisitions
Create Purchase Requests based on input from requesters


Follow-up on Purchase Requests and approval flows and communicate with stakeholders
Secure that approvals are not getting stuck in process
Work with stakeholders to secure smooth handling
Create Goods receipts and document purchased licenses in systems
Secure that when Software is received, Goods receipts are made
Document all software purchased in applicable systems
Secure that proper licenses administration can be done in supplier portals


Support to stakeholders in IT procurement related matters
Assist and Guide Stakeholders through the Procurement process
Support stakeholders in management of other invoice related issues
Support with renewal reminders when stakeholder has not requested renewal in time


Support IT managers and colleagues with other administrational tasks
Report to Head of Digital Ability & Engagement via our IT Asset Expert

Competence:
• Eager to take on new tasks, learn and grow
• Organized and structured
• Interest and basic understanding of IT
• Good communication, documentation, and presentation skills
• Service minded.
• Good at analyzing the big picture without losing the grip of details
• Fluency in English

This is a full-time consultant position through Incluso in Gothenburg, 4 months contract to begin with, possibility for extension after that. Start ASAP!

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.