Management Assistant

The Management Assistant will be managing the Group CEO´s office and it is generally a development position with a duration of 18 -24 months. This position will suit a person who aspires to become a Senior Leader in the future.

This position will provide significant exposure to activities at top management level, and an opportunity to manage a number of key business processes and activities on behalf of the CEO.

The Management Assistant regularly engage with Senior Leaders at local and regional level and key stakeholders in Group on matters of strategic importance (and in many cases of a highly confidential / sensitive nature) on behalf of the CEO and therefore you need a high level of integrity and influencing skills, as formal authority is limited.

As Management Assistant you will have a variety of exciting tasks such as organise the efficient day-to-day running of the Group team agenda in line with the CEO and his/her team's needs and priorities.

This position will be based in Stockholm.

Key responsibilities will be:


Support the Group CEO in driving the operating rhythm including preparation of monthly Group leadership team meetings, board meetings and manage action log support. Also support the Communication strategy, Operating Plan and Business Review processes.
Lead and/or direct ad hoc projects to support the development of the Business in line with Group strategy, ensuring delivery to time, cost and content/output requirements
Prepare presentations that the CEO will give at internal and external conferences
Carry out operational activities on the CEO’s behalf
Manage the provision of services by external consultants or service providers so as to ensure delivery meets requirements in terms of timing, output, cost etc.
Facilitate efficient communications between the CEO and his team, and passing information
Secure an effective working relationship critical stakeholders both within the business and in Group


As EA you will also be responsible for various administrative and ad hoc tasks.

Examples of tasks that you might get involved in:


Preparation of leaders conference
Shaping next step of the Group strategy
Following through on strategic priorities


Your profile:

You have got an academic background on M.Sc. level and preferably 3+ years broad commercial experience. You have a proven track record as a project manager, managerial experience.

You have proven track record and excellent skills in:


Work planning and organisation
Analysis and problem solving
Project management
People management in a multi-national environment
Relationship management (at senior level)
Communication (oral and written)
Use of relevant software and technologies


As a person you take pride in providing high quality service with a great attitude. You have a strong personal drive and are seeking a challenging career within a multi-national environment. You are independent and thrive on taking responsibility. You are able to handle sensitive and confidential information professionally. Integrity is your middle name!

You are outgoing, flexible and enjoy working in a busy, dynamic and professional environment where the workload in some periods can be high and deadlines tight.

You are fluent in English oral and written, understand Danish/Swedish and are an experienced user of the Microsoft Office

Application:

If you have any questions please contact recruitment consultant Emma Nisses, The Pace/Wise Professionals. Telephone +46 76 000 18 70.

Please submit your application and enclose your CV and personal letter in English as soon as possible to www.thepace.se, but at the latest the the 28th of May.