Management Assistant

The position of the Management Assistant is based in the Nordex Uppsala regional HQ office. The role involves supporting the Regional Vice President and the Country Managing Director Sweden in all issues to run the Nordic area smoothly. The role involves from time to time also standing in for tasks of the other assistants within Nordex Sweden when they are not available.


YOUR TASKS
Assistant to Regional Vice President (VP) and Country Managing Director (CM)
Managing the VPs and CMs calendar
Prioritizing incoming email communication
Travel arrangements and handling travel expenses
Responsible for presenting all documents to be signed
Keeping Nordex Nordic general presentations updated
Support in the administration of regular reporting of KPIs to HQ and region
Coordination of Management Meetings as well as keeping minutes of management meetings
Following up with extended team on actions and deliverables from meetings and conferences
Correspondence, filing of all relevant documents
Support VP and CM in People & Culture issues (interview preparation, documentation of employee appraisals, tracking of vacation planning for direct reports)
Further administrative tasks in the office as required to support other admin team members, including stand-in during sick leave, vacation or similar.


YOUR PROFILE
Several years of experience in an administrative position, ideally as management assistant
Minimum education level BA or equivalent
Fluent in English
Strong IT skills, especially MS Office (Word, Excel, Power Point, Outlook)
Experience in SAP would be an advantage
Preferably good knowledge of Swedish language
Flexibility and ability to deal with a significant number of items running concurrently
Self-motivated and committed
Ability to work in a team
Strong organizational skills and ability to set priorities
Excellent communication skills internally and externally
Understanding of confidentiality (involved in confidential meetings)
Strong interpersonal skills
Available to travel from time to time
Orientation to detail


For further questions feel free to contact us.

Kajsa Karlsson
People & Culture Coordinator
KKarlsson2@nordex-online.com
+46 (0)73- 050 8695
Apply now »